Northwestern University · 2 days ago
Project Manager, Grants Administration
Evanston, IL
Full-time
Onsite
Mid, Senior Level
$75K/yr - $90K/yr
5+ years expNorthwestern University’s Kellogg Center for Science of Science and Innovation (CSSI) is a leading research hub focused on the science of science and innovation. The Project Manager will oversee federally funded grants, ensuring compliance and effective management while coordinating with diverse stakeholders to drive project success.
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Responsibilities
Directs and leads development of program/project strategic plan, aligning grant goals and resources
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective across CSSI grant-related projects
Operationalizes goals & objectives; ensures that resources are created or obtained
Manages and creates associated practices & procedures & metrics to measure success
Prepares meeting materials, agendas, and reports for PIs, co-PIs, and project stakeholders
Oversees data analysis & recommends & implements changes & improvement to better ensure attainment of mission
Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials
Participates in developing IT strategy to meet the security & needs of program/project
Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT
Ensures that the program/project meets associated revenue & expense goals
Ensures compliance with federal and institutional financial policies
Reviews transactions, cost-sharing, effort reporting; provides regular financial updates to PIs/senior management
Provides regular financial updates to PIs and senior management
Develops and implements ideas for improving business processes and increasing program/project revenues and margins
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models
Plans & implements annual budget process
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting
Approves funds reallocation within budget as necessary & appropriate
Builds and maintains collaborative relationships with internal and external stakeholders to increase program profile, reputation, visibility and support
Facilitates effective communication across multi-unit teams at Northwestern and sub-awardee institutions
Creates plan to drive awareness of program/project in appropriate markets
Partners with academia and organizations to continue to innovate & enhance program/project
Builds relationships with appropriate communities & organizations that will result in program/project enhancement
Collaborates with senior leadership to effectively communicate grant related outcomes with external stakeholders
Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner
Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies
Assesses programming and recommends changes that will innovate and invigorate program including cutting edge developments in the field and changes to better meet external partners' needs in order to achieve goals
Develops, plans & implements strategies, goals & approach for programs & events
Oversees creation of events designed to implement program/project objectives
Collaborates with internal/external partners to ensure that events are implemented and meet or exceed planned goals
Consults with & advises Principal Investigators (PI) in identifying & defining problems that can be resolved with scientific research that will help guide study design and methods to accomplish the scientific goals of the program/project
Prepares results & co-authors scientific papers for presentation & publication & disseminates information via seminars, lectures, etc
Creates data for use in grant submission
Develops new proposals for research including obtaining financial support
Writes technical reports detailing procedures, outcomes, and observations
Manages grant reporting, NSF check-ins, site visits, convenings, subaward coordination, compliance with NUIT/Export Control, reviewing progress reports, supporting proposals and budgets
Determines & implements organizational structures to align with strategic mission
Coordinates onboarding for new staff, postdocs, and students, ensuring awareness of compliance requirements
Provides training on Responsible Conduct of Research (RCR), export control, and grant-related responsibilities
Determines goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations
Oversees the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts
Recruits, hires, and directs instructors/faculty
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity
Directs actions to consistently high-quality standards across all partner programs, including admissions, teaching, grading, service levels, and facilities
Participates in grant development processes to develop future federal funding strategies
Collaborates with internal stakeholders to ensure adherence to all regulatory requirements
Oversees development & implementation of processes & procedures for all safety, security & compliance programs
Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures
Oversees creation &/or implementation of associated training
Develops and implements a comprehensive, visionary program/project strategy designed to continually grow and improve programs and build internal/external engagement
Provides guidance and support to staff in the creation of program/project components
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
5 years program/project administration or other relevant experience
Experience in research event planning and logistics
Excellent organizational, communication, and multitasking skills
Strong organizational and time management skills
Excellent written and verbal communication
Ability to manage multiple projects in a fast-paced environment
Proactive, diplomatic, and detail-oriented
Collaborative team player
Preferred
Master's or PhD degree in a relevant field
Experience with NSF FastLane, Research.gov, SciENcv, and related systems
Demonstrated experience managing large, multi-PI or multi-institution grants
Strong knowledge of federal research compliance (e.g., NSF regulations, export control)
Familiarity with Northwestern University financial and research administration systems
Knowledge of institutional data security and compliance systems
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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