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Rainbow Restoration · 5 months ago

ADMINISTRATIVE SUPPORT ASSOCIATE - Health Insurance, Bonus, Paid Vacation, Paid Holiday.

Lorton, VA 22079

Full-time

Onsite

New Grad, Entry Level

$12/hr - $14/hr

Rainbow International of Northern Virginia is a growing residential and commercial restoration company. They are seeking an Administrative Support Associate to provide support to the Vice President and Office Manager, ensuring efficient operation of the office through various administrative tasks.

ConstructionProfessional ServicesReal EstateService Industry

Responsibilities

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Submit and reconcile expense reports

Provide information by answering questions and requests

Research and creates presentations

Generate reports

Handle multiple projects

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Carry out administrative duties such as filing, typing, copying, binding, scanning etc

Write letters and emails on behalf of other office staff

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments