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Oaks Integrated Care · 3 months ago

Office Manager

Trenton, NJ

Full-time

Onsite

Mid Level

Oaks Integrated Care is seeking an Office Manager to join their CCBHC program in Trenton, NJ. The Office Manager will supervise support staff, manage billing processes, and ensure efficient office operations while maintaining detailed records and reports.

Health CareHealth DiagnosticsMedicalWellness

Responsibilities

Supervision of support staff including secretary, drivers and security

Monitor various areas of billing

Hire and train staff under direction of Program Director

Displays a thorough knowledge of office skills, computer hardware and software

Prepares accurate and detailed records and reports

Maintains and orders office supplies

Prepares minutes of meetings as requested

Composes and prepares correspondence, forms and reports as assigned

Monitors and maintains the distribution of outgoing and incoming mail

Notifies the director and administration of repair needs for equipment, phones and facilities

Attends staff meetings, agency sponsored management meetings and supervisory sessions regularly

Supports, assists and fills in for receptionist including answering phones, monitoring the billing system, and performing all other front desk functions as needed

Assists with data preparation and entry, and control and verification of client data

Assists data collection for client care, research and evaluation projects

Coordinates with the MIS department to maintain correct client lists, maintain files, report difficulties and problems in the operation of the computer, and transfers all necessary data to MIS in a timely manner

Participates in unit meetings, in-service training sessions, quality assurance/utilization and peer review activities and other program activities as assigned; attends supervisory sessions regularly

Performs other related duties as assigned

Driving and travel