Columbia University Irving Medical Center · 4 months ago
Generalist, Human Resources and Faculty Affairs
New York, NY
Full-time
Onsite
Mid Level
$75K/yr - $85K/yr
3+ years expColumbia University Irving Medical Center is seeking a Human Resources and Faculty Affairs Generalist to coordinate the day-to-day human resources functions within the Surgical Pod. The role involves recruitment, onboarding, payroll processing, compliance, and project management to ensure smooth HR operations and support for faculty and staff.
MedicalTrainingUniversities
Responsibilities
Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources
Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes
Works with the Medical Staff and Onboarding Office to manage the credentialing process so that new faculty and other credentialled staff (e.g. nurses) are able to on-board smoothly and function in the capacity for which they were hired
Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines
Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation
Communication with new hires and departments to ensure smooth onboarding experience. Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC
Process all short-term visitors and student utilizing JIRA
Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking
Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors
Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates
Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions
Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members
Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass
Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO
Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc
Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team
Maintain and update employee records. Upload all employee forms and documents into Visual Vault
Manage special projects as designated by Pod leadership
Perform other related duties and responsibilities as assigned/requested
Qualification
Required
Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required
Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner
Skilled at working under pressure and with minimal supervision and sound independent judgment required
Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels
Strong analytical and tenacious problem-solving skills necessary
Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required
Must be able to quickly acquire knowledge of University policies, procedures, and systems
Preferred
Certification (SHRM, Labor Relations, HR, etc)
Degree in Human Resources or related field
Healthcare and or Academic Medicine experience
Human Resources experience preferred
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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