Nevada State University · 3 months ago
Administrative Assistant 4 - Office of Marketing & Events
NSU - Main Campus
Full-time
Onsite
Mid Level
$50K/yr - $50K/yr
4+ years expNevada State University is a four-year Minority Serving public institution dedicated to excellence in teaching and learning. They are seeking an Administrative Assistant 4 to work with the Office of Marketing & Events, managing workflow for project requests and providing administrative support to the Vice President and the foundation board.
EducationHigher EducationTraining
No H1B
Responsibilities
Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing orders, and coordinating art/proof approval
Perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, coordinating meetings for the Office of Marketing & Events as well as the University foundation board
Prepare, track, and monitor transaction in the Workday System, such as procurement card reconciliations, purchase requisitions, and invoice payments
Participate in planning, organizing, and developing promotional and informational activities, such as portal/info screen announcements
Maintain calendars, reserve rooms, and coordinate agendas, reports and other materials for weekly team meetings and other meetings
Qualification
Required
Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above
Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas)
Preferred
Prior experience working in marketing, event planning, or higher education
Highly proficient computer literacy particularly in MS Office products (Word, Excel), Workday and internet search tools
Applicant must have the ability to multi-task and work in a dynamic and fast-paced environment
Excellent interpersonal and communication skills are essential for successful job performance
Strong writing skills
Proven ability to communicate (oral and written) using a high level of customer service to a broad and varied audience
High-level ability to problem-solve with keen organizational skills; ability to manage sensitive or confidential information
High level of attention to detail to produce high‐quality work with few errors
Benefits
Generous vacation & sick benefits
12 paid holidays
Educational benefits
A choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts
An excellent pension retirement plan through the Public Employees’ Retirement System of Nevada
The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%
Company
Nevada State University
Nevada State University, a four-year public institution, is a member of the Nevada System of Higher Education.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Shabnam Sadiq, M.Ed
Director of K-12/College Partnerships & Field Experiences
Recent News
The Journal Record
2025-06-22
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