Howard Hughes Medical Institute (HHMI) · 1 week ago
Administrative Coordinator -Washington Area
Seattle, WA
Full-time
Onsite
Senior Level
$69K/yr - $112K/yr
5+ years expHoward Hughes Medical Institute (HHMI) is focused on supporting and moving science forward through various initiatives. They are seeking a self-motivated and highly organized Administrative Coordinator to provide top-notch administrative support for their Investigators, manage complex scheduling, and foster a welcoming lab environment.
BiotechnologyClinical TrialsHealth CareMedicalMedical Device
Responsibilities
Provide administrative support for the HHMI Investigator
Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator
Coordinate domestic and international travel arrangements and prepare detailed travel itineraries
Organize weekly laboratory meetings, special seminars, and laboratory outings
Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form
Work with researchers on visa and academic appointment issues
Order office supplies and reconcile monthly purchasing card expenses
Assist lab staff with onboarding requirements and HMS appointments
Coordinate letters of recommendation
Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists through multiple systems
Keep laboratory website updated
Serve as a liaison between investigator and various administrative offices
Handle phone calls, screen and greet visitors
Qualification
Required
B.A./B.S. or equivalent years of education and experience
Minimum of 5 years of high-level executive support
Prior experience with sophisticated, detailed travel support a strong plus
Ability to assess rolling tasks in a fast-paced lab and prioritize accordingly
Excellent written, verbal, and interpersonal communication skills and the ability to use good judgment in working independently, showing initiative, and responding to inquiries
Ability to work both independently and as part of a team, manage time, and show initiative
Customer service approach and dedication to HHMI's mission and the lab's goals
Strong digital literacy, including demonstrated proficiency with Mac or PC as well as Microsoft Office applications
Benefits
Competitive pay
Exceptional health benefits
Retirement plans
Time off
A range of recognition and wellness programs
Company
Howard Hughes Medical Institute (HHMI)
Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology.
1001-5000 employees
H1B Sponsorship
Howard Hughes Medical Institute (HHMI) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (135)
2024 (133)
2023 (133)
2022 (160)
2021 (133)
2020 (127)
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
Salt Lake Community College
2017-08-31Grant· $1M
Leadership Team
Boyana Konforti
Director of Scientific Strategy & Development
Recent News
San Francisco Chronicle
2025-11-10
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2025-09-24
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