Indian River State College · 3 months ago
Development Coordinator / Administrative Assistant III
Port St Lucie, FL
Full-time
Onsite
Entry, Mid Level
$19.51/hr - $19.51/hr
2+ years expIndian River State College is seeking a Development Coordinator/Administrative Assistant III to support their fundraising and donor engagement efforts. This role involves managing day-to-day development operations, maintaining accurate donor records, and providing executive support to the Vice President of Institutional Advancement.
Higher Education
Responsibilities
Collaborate with the Database Manager to maintain accurate and up-to date door records within the CRM system
Enter charitable contributions, pledges, and matching gifts promptly and accurately, coordinating with both the database manager and the business office
Ensure all gifts are properly coded by fund, campaign, appeal, and gift type in alignment with Foundation procedures
Generate and send donor receipt and acknowledgment letters within 48 hours of gift entry, including personalized messages for major gifts and special campaigns
Maintain organized digital and physical records of donations and correspondence to support audit readiness and donor stewardship
Review daily gift reports to verify accuracy and identify any discrepancies for immediate resolution
Collaborate with development directors ensure personalize thank-you letters and ensure timely follow-up communications
Prepare mailing lists, reports, and dashboards for campaigns and appeals
Coordinate calendars, meeting logistics, and travel arrangements for development directors as needed
Prepare and distribute meeting agendas, minutes, and supporting materials to ensure effective team communication
Assist with the planning and execution of donor events, luncheons, and Foundation programs providing logistical and administrative support
Maintain office supplies, shared files, and team project tracking systems
Manage the calendar, scheduling meetings with donors, board members, and key stakeholders
Coordinate meeting logistics, follow-up actions, and ensure alignment of schedules, to support the VP’s priority
Draft, edit and proofread correspondence, reports, and presentations with attention to detail and professionalism
Serve as a key point of contact and liaison for internal and external communications involving the VP
Handle sensitive and strategic materials with discretion, maintaining confidentiality at all times
Complete All Other Duties And Responsibilities As Assigned
Qualification
Required
Associate's degree required
Minimum 2–3 years of experience in a fundraising or nonprofit office environment
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines
Positive can-do attitude
High attention to detail and accuracy in data entry, documentation, and written communication
Excellent interpersonal skills and a team-oriented approach
Proficiency with Microsoft Office Suite
Discretion and professionalism in handling confidential information
Consistent attention to deadlines, documentation, and stewardship processes
Occasional early morning, evening, or weekend responsibilities for events or meetings
Limited local travel to IRSC campuses or donor meetings may be required
Preferred
Bachelor's degree preferred in nonprofit management, communications, business, or a related field
Experience supporting multiple team members and/or senior executives preferred
Experience with a fundraising CRM, Blackbaud RaiserEdge NXT strongly preferred
Benefits
Comprehensive Health Coverage
Retirement Plans for a Secure Future
Generous Paid Time Off
Employee Discounts
Professional Growth Opportunities
Company
Indian River State College
Indian River State College is a school in Fort Pierce.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy J. Marshall
Vice President Institutional Technology/Chief Information Officer
Dr. Calvin Williams
Associate Vice President of Advising and Career Services / Chief Retention Officer (CRO)
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