Robinson Park · 4 months ago
Accounting Administrator
Oklahoma City, OK
Full-time
Onsite
Entry Level
1+ years expROBINSON PARK is seeking an Accounting Administrator to support their Design & Build team. This role is responsible for daily accounting tasks related to job cost tracking, vendor invoicing, payment processing, and ensuring the accuracy and integrity of financial records for various construction and design projects.
Commercial Real EstateReal Estate
Responsibilities
Put together proposal packages / presentation of project teams
Coordinate business travel
Process expense reports
Procurement coordination and tracking/receiving
Process vendor and subcontractor invoices, ensuring proper job, phase, and cost code assignment
Verify that invoices are accurate, within contract terms, and supported by appropriate documentation (POs, delivery tickets, or executed subcontracts)
Coordinate with project managers and procurement staff to resolve invoice discrepancies or missing documentation
Coordinate subcontractor payment via ACH, check; track via QuickBooks
Prepare and process client billings on a schedule of values in accordance with contract requirements
Correspond with clients regarding billing and balances specific to design work
Assist in entering daily field reports, labor hours, equipment usage, and material receipts into the accounting system
Track committed costs against budgets and notify accounting or project management of any cost anomalies
Maintain up-to-date logs of invoices, commitments, change orders, and vendor payments for assigned projects
Compile backup documentation for monthly project draws, including invoices, lien waivers, payment applications, and other supporting records
Assist in assembling owner billing packages, ensuring compliance with funding source requirements (e.g., AIA format, etc.)
Monitor outstanding vendor pay apps and retention balances
Manage check deposits
Create and diligently maintain the accounts receivable aging report
Maintain current subcontractor compliance files (COIs, W-9s, payment applications, lien waivers, and other required documents)
Ensure that all required documents are collected prior to release of payments in accordance with internal policy
Review contracts, set up projects in QuickBooks
Enter and maintain accurate data in accounting and project management systems
Assist with the generation of internal job cost reports, commitment logs, and variance summaries
Support month-end close activities by providing required project-level accounting inputs and documentation
Qualification
Required
Associate degree in Accounting, Business Administration, or a related field (or equivalent work experience)
Minimum of 1–2 years of experience in accounting, with a preference for construction or project-based environments
Familiarity with construction job cost structure and basic accounting principles
Strong organizational skills and attention to detail
Proficiency in Microsoft Excel, including basic data organization and formatting
Ability to manage multiple priorities and meet deadlines with minimal supervision
Experience with QuickBooks and similar construction-specific systems
Preferred
Understanding of AIA billing formats and subcontractor pay application processes
Previous experience supporting general contractors, construction management, or subcontractor operations
Benefits
Health, dental, vision, life, FSA / HSA, 401k + match and more
Advancement opportunities into project accounting and project controls roles
Company
Robinson Park
Robinson Park is a national full-service commercial real estate management company, headquartered in Oklahoma.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Eric Starns
COO
Shannon Foster
Chief Human Relations Officer
Recent News
2025-10-19
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