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Simpson Thacher & Bartlett LLP · 2 days ago

Assistant

San Francisco, CA

Full-time

Onsite

Entry Level

$70K/yr - $95K/yr

1+ years exp

Simpson Thacher & Bartlett LLP is expanding its presence with a new office in San Francisco. The Assistant will provide support to various legal professionals, managing schedules, maintaining files, and assisting with client onboarding and billing processes.

Law Practice

H1B Sponsor Likely

Responsibilities

Answer multiple phone lines; screen and direct calls as appropriate

Help new attorneys navigate the firm’s departments and resources (“go-to” person)

Maintain calendars, contacts and working group lists, schedule meetings, and arrange conference/teleconference calls

Receive assignments and perform tasks as requested; provide updates regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines

Assist with the maintenance and management of physical and electronic files

Create, revise and proofread letters and various legal documents

Create and maintain attorney files in both print and digital formats

Support attorneys in all aspects of client onboarding

Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department

Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages, and audio/visual equipment needs

Prepare and process client bills, working closely with Billing department

Process expenses through Firm expense application (Chrome River)

Prepare attorney diaries through Firm diary application (Intapp)

Assist other Assistants with workflow and back-up support, as needed

Provide backup coverage for Reception and other departments, as needed

Perform other duties as assigned

Qualification

MS WordTyping 50+ wpmBasic math skillsMS ExcelDiplomacyDiscretionAttention to detailTeam collaborationOrganizational skills

Required

High School diploma or GED equivalent required

Ability to effectively present information verbally and in writing

1 to 2 years of secretarial experience in an office environment required

Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems

Proficiency in MS Word required

Basic math skills: addition, subtraction, multiplication, division

Strong attention to detail

Must be able to work collaboratively in a team environment

Ability to use diplomacy and discretion in relaying information

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred

Associate's degree preferred

Basic knowledge of MS Excel and PowerPoint preferred

Company

Simpson Thacher & Bartlett LLP

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms.

Founded in 1884

New York, NY, US

1001-5000 employees

http://www.simpsonthacher.com

H1B Sponsorship

Simpson Thacher & Bartlett LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (51)

2024 (34)

2023 (17)

2022 (29)

2021 (33)

2020 (22)