Apply on Employer Site

Fenwick & West · 3 months ago

Client Accounting Coordinator (Arizona)

United States

Full-time

Remote

Entry Level

1+ years exp

Fenwick & West LLP is seeking a Client Accounting Coordinator to manage the financial aspects of assigned partners’ portfolios. This junior level position involves setting up billing processes, preparing invoices, and supporting collection activities in a dynamic and fast-paced environment.

Law Practice

Comp. & Benefits

Responsibilities

Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals, etc. to ensure and accurate billing process

Responsible for reviewing engagement letters and billing guidelines to make sure matters are set up according to firm/client standards

Continuous maintenance and documentation of all non-standard billing requirements

Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter

Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing

Prepare, review and distribute prebills on a monthly basis (paper/PM system); frequency may change depending on attorney portfolio

Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc. in Aderant and Prebill Viewer system

Attention to details to ensure accuracy of completed invoices

Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines

Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete, such as adding attorneys, matters and rates, into the various e-billing systems

Provide estimates to attorneys and clients as required by due dates

Provide client account analysis utilizing the various system tools (Aderant, EIS, FRP, ARCS, etc.)

Support the full assigned portfolio collection activities of account status and any escalations required

Communicate that with partners on above status and take accurate on next steps

Share with Collections the feedback from partners and monitor progress/resolution

Responsible for coordinating monthly meetings with assigned billing attorneys to understand how to manage their portfolio(s) by: discussing new clients and matters, any special billing arrangements, and aged WIP (Work In Progress)

Responsible for communicating and assisting clients who are seeking alternative payment plan solutions

Work with Cash Receipts staff to research and resolve misapplied payments, outstanding trust or unapplied cash balances

Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary; ensure all proper approvals are received prior to processing adjustments

Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests

Monitor billing and AR hotline and time correction DTE alias on a rotational basis

Act as back up support and provide coverage for team as needed

Perform other related duties as assigned

Qualification

AderantLegal billing systemsFinance experienceGeneral accounting experienceAnalytical skillsProblem-solving skillsCommunication skillsAttention to detailTeamwork

Required

1-3 years of finance and/or general accounting experience

Bachelor's degree in accounting/finance

Ability to work with minimal support and/or in a team environment

Strong analytical and problem-solving skills

Effective verbal and written communication skills

Ability to handle and maintain confidential and sensitive information

Ability to organize and prioritize multiple tasks in a fast-paced, deadline-driven environment

Attention to detail to proofread invoices/reports, emails, and other communication

Ability to use good judgment to assess various courses of action and their potential impact

Demonstrate flexibility, professionalism, diplomacy, and tact

Contributes to building a positive team spirit

Preferred

Legal billing and accounting systems experience

Company

Fenwick & West

Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.

Founded in 1972

Silicon Valley, CA, US

501-1000 employees