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MAREK · 3 days ago

Project Assistant

Houston, TX

Full-time

Onsite

Entry Level

2+ years exp

MAREK is currently seeking a Project Assistant to join the team! The Project Assistant provides administrative support to the project management team, handling clerical tasks, compliance responsibilities, and managing invoices and job site files.

Civil EngineeringCommercialConstructionInterior DesignResidential

Senior Management

Responsibilities

Prepare, organize, and manage all electronic project site location files, file correspondence and other related records

Compile and prepare various reports, such as billing reports, pay applications, subcontracts, and change orders

Assist Project Managers with subcontractors and vendors to include preparing project management reviews, approval, and preparation of proposal logs to return to customer

Enter, track, and update project budget s through project site completion

Create and maintain incoming work order and change order logs

Review and submit customer invoices in a timely manner, along with answering customer questions ensuring effective resolution with invoice statements

Communicate with project management team on change orders, work orders, labor and material tracking for system log updates

Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies

Work with Credit Department to ensure customer invoices are processed and paid in a timely manner

Work with system related issues that might occur due to missing or invalid phase codes

Qualification

Project accountingExcel formulasAccounting systemsConstruction industry knowledgeCustomer service skillsMulti-taskingMicrosoft Office proficiencyVerbal communicationWritten communicationRelationship building