Apply on Employer Site

Boston University · 3 days ago

FINANCE AND ADMINISTRATION ASSOCIATE, Pardee School of Global Studies

Boston, MA

Full-time

Onsite

Entry, Mid Level

$63K/yr - $81K/yr

2+ years exp

Boston University is seeking a Finance and Administration Associate for the Pardee School of Global Studies. This role involves performing a variety of financial and administrative duties, including grant administration, financial transactions management, and oversight of financial functions and business operations.

BiotechnologyCollaborationHealth CareMedical

Responsibilities

Provide oversight of financial functions and business operations for the school

Manage the day-to-day financial operations, complete monthly reconciliation, prepares quarterly reports, assist with fiscal year closing and perform various financial analysis

Strategize with Executive Director on resource and personnel allocations, recommend process improvements, and resolve issues related to funding

Assist with pre-award submission process, including developing budgets, assessing and completing the correct forms for different funders, obtaining the correct university approvals, and meeting grant deadlines

Support the post-award financial process, including allocating and tracking the budget, reconciling the budget and forecasting for the life of the grant to ensure budgets are not over or under expended, and processing any necessary financial adjustments

Coordinate accounts payable matters for the school

Process purchase requisitions for supplies and equipment, complete internal service requests, and assist with travel and business expense reports

Serve as a liaison with Accounts Payable and Sourcing/ Procurement to troubleshoot issues

Have a BU Purchasing card to procure goods and services in accordance with university policies

Assist with the recruitment, hiring, and onboarding for interns, temporary employees, and student hires

Manage the student payroll, serving as the payroll coordinator, for the School and its Centers

Work on miscellaneous tasks and special projects, such as gathering and tracking annual report data, managing event logistics, and other ad hoc projects as needed

Qualification

Grant managementFinancial analysisAnalytical skillsVerbal communicationWritten communicationDocumentation trackingConfidentialityTeamworkConflict resolutionAdaptability

Required

BA required, MA preferred

Minimum 2-3-years related experience

Strong analytical skills and Grant management experience

Strong verbal and written skills

Ability to handle multiple tasks and prioritize to keep projects on track and meet deadlines

Ability to maintain confidentiality and discretion in dealing with sensitive and/or personal information

Ability to work independently as well as in a team, and ability to resolve conflicts while maintaining performance

A keen eye for tracking documentation and identifying risks, rapid and efficient issue resolution, and the ability to adapt to changing project needs

Preferred

MA preferred

Company

Boston University

Glassdoor4.3

Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 2008

Boston, Massachusetts, USA

5001-10000 employees