NYU Langone Health · 4 days ago
Department Secretary - Pathological Admin - Per Diem
Patchogue, NY
Full-time
Onsite
New Grad, Entry Level
$19.85/hr - $26.79/hrNYU Langone Hospital—Suffolk is a 306-bed medical center providing care to residents of eastern Long Island. The Department Secretary will implement and maintain automated office systems, provide secretarial support, and assist in the administrative operations of the department.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Demonstrates awareness of & participates in activities that support customer satisfaction
Interacts effectively with hospital personnel, medical staff, patients or families
Willing accepts & completes assignments in a timely manner
Works collaboratively with Management to achieve department & hospital wide goals & objectives
Maintains personal appearance as outlined in organizational dress code
Promotes professional & collegial work environment
Demonstrates a positive, professional attitude, courteous manner & promotes teamwork
Utilizes organizational scripting when answering the telephone
Answers telephones in a friendly, courteous manner
Responds to routine inquiries & relays calls/ messages timely
Demonstrates the ability to complete the tasks of facsimile transmission, electronic mail transmission, scanning & photocopy duplication in an efficient & discretionary manner
Screens callers & announces call to management/staff as needed
Transfers calls expediously and/or takes accurate messages
Orders & maintains supplies necessary for efficient functioning of the department
Coordinates schedules, room & anticipates needs for departmental & interdepartmental meetings, collaborates with IT to reserve/deliver equipment
Organizes & records meeting minutes, handouts & assumes responsibility for distribution. Coordinates information from meetings for follow-up
In collaboration with Committee Chairpersons & Department Heads, or designee retrieves, compiles & inputs data for reporting & tracking mechanisms
Organizes & files appropriate records & documentation
Participates in DNV, DOH initiatives & readiness: i.e. crash cart logs, temp logs, certifications, licensure, data collection etc
Transcribes from tapes, prepares memorandums, flyers, reports, recognition letters, & correspondence as necessary
Works variable hours, is flexible to provide support to the department as needed
Ensures correctness of information before distributing to staff or other related departments
Organizes information logically, proof reads, keeps current lists & updates
Prepares payroll using computerized &/or manual systems, updates & maintains attendance records
Utilizes department and Hospital resources in a cost-effective manner
Prepares meetings agendas, notifies meeting participants
Participates is organizational initiatives: i.e. Blood drive, Skills day
Prepares purchase requisitions for supplies & requests
Participates in unit performance improvement projects where appropriate
Contributes ideas and suggestions to improve unit function
Maintains patient/employee confidentiality
Participates in cost containment and responsible use of time and supplies
Participates & implements performance improvement efforts consistent with the hospital-wide & department specific Performance Improvement Program
Complies with governmental regulatory agencies-i.e. DNV, DOH etc
Collects and organizes data for evaluation
Actively participates in maintaining patient safety standards
Participates in collecting data for Crown Web entry
Participates in Fistula First initiative
Updates Quality Excellence Council bulletin board timely
Qualification
Required
Ability to read & write @ a level of normally acquired through completion of high school
Organizational skills, proficient with (but not limited to) Microsoft office/word, Kronos, email, Lawson, filing, power point, excel & type with accuracy etc
Requires analytical skills necessary to maintain & retrieve data
Requires interpersonal skills, customer service etiquette necessary to effectively interact with hospital personnel, medical staff, patients & families
Ability to concentrate & pay close attention to detail to complete required services in accordance with established schedules & deadlines
Ability to prioritize & manage multiple tasks/project in a fast-paced environment
Ability to prepare complex statistical tables, forms, correspondence, reports & rough draft to final dictation
Ability to walk and stand for approximately 90% of work time
Must be able to lift and carry a minimum of 0 to 50 pounds
Preferred
Business School Or Related Job Experience
Knowledge of Crown Web, Clinical Vision, KRONOS and Policy Tech
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
Founded in 1841
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Suresh Srinivasan M.Tech, MBA
Vice President & Chief Technology Officer
Robert Cerfolio, MD, MBA
Executive vice president COO
Recent News
2026-01-05
News-Medical.Net
2026-01-03
2025-12-31
Company data provided by crunchbase