Essential Anesthesia Management · 4 months ago
Anesthesia Office Manager
United States
Full-time
Remote
Entry, Mid Level
2+ years expEssential Anesthesia Management is a healthcare organization focused on delivering high-quality anesthesia care to patients and hospitals. They are seeking an Anesthesia Office Manager responsible for planning and coordinating provider scheduling, ensuring compliance, and providing administrative support to the anesthesia department.
Health CareHospitalMedical
Responsibilities
Provide support and orientation to new staff and residents/students for facilities
Work with anesthesia director to ensure compliance, educational training and anesthesia meeting emails are sent to appropriate providers
Establish and maintain strong relations with Medical Directors, Administration, Managers, providers, nursing, and hospital personnel
Request new credentialing apps and send billing paperwork to new providers then making sure everything is sent to appropriate places, CVO, Ventra for billing, etc
Ensure timely completion of fair and adequate provider schedules. Import schedules into MyStaffSchedule (MSS) for facilities and release to providers. Maintain the monthly provider schedules to assure all shifts are covered and schedules are up to-date on MSS at all times
Resolve call in a timely manner. Provide input into issues of staffing and productivity. Provide education to providers regarding scheduling policies
Provide administrative care and support of the department to include the Medical Directors, providers and support staff. Assist leadership team with back up support on operational issues. Communicate day-to-day operational issues with Directors, Administration and Managers
Finalize all schedules and submit accurate data by specified due dates and time lines to Operator/on call schedule, OB director and OR directors of all Ardent/Hillcrest facilities
Implement and maintain employee records
Maintain communication with Credentialing, Enrollment and Payroll to insure providers are completed
Ensure new hires are oriented, trained and new hire checklist is completed
Coordinate training/educational courses to include shadow/orientation shifts. Organize files, contracts and confidential paperwork. Maintain and send reminders to all providers regarding licensure expirations, credentials and compliance training
Ensure 100% provider compliance training completed in timely manner
Perform other duties as assigned
Work with the anesthesia providers picking yearly vacation, scheduling on MSS along with holiday call and daily schedule for facilities, anesthesiologist and CRNA's
Field phone calls for the anesthesia department and for billing
Qualification
Required
2-5 years experience in administrative role
Advanced proficiency in MS Office (MS Excel, Word, PowerPoint, and Outlook)
Strong organizational skills
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong interpersonal skills
Ability to work independently and as part of a team
Excellent time management skills and ability to multi-task and prioritize work
Must be located in NW Arkansas, with the ability to do local travel to hospital facilities
Preferred
Bachelor's degree in business administration or a related field
Company
Essential Anesthesia Management
7 states. 140 locations. 1.4K+ clinicians. 500K+ annual patient encounters.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jeffrey Link, MD
Co-Founder & Chief Quality and Information Officer
Tracy Young
Co-Founder and Chief Operating Officer
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