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Mount Sinai Services · 3 months ago

Administrative Assistant I-Geriatric and Palliative Care

New York, NY

Full-time

Onsite

Entry Level

$22/hr - $34.52/hr

2+ years exp

Mount Sinai is one of the largest academic medical systems in the New York metro area, and they are seeking an Administrative Assistant I for their Geriatric and Palliative Care department. The role involves providing administrative support, assisting with budget preparation, coordinating meetings, and managing correspondence and travel arrangements.

Health CareHospitalHospitality

Responsibilities

Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions

Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting

Assists in the planning and logistical coordination of meetings and office activities, forums and conferences

May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters

May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed

Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff

Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports

Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)

Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response

May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission

May maintain employee and/or patient files

May assist in processing payroll and/or maintaining the PTO system for the department

May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension

Performs other related duties