University of Florida · 5 months ago
Grants Accountant I/II
Gainesville, FL
Full-time
Onsite
New Grad, Entry LevelThe University of Florida is seeking a Grants Accountant I/II to administer assigned awards, including award set up, management, and closeout for contracts and grants. The role involves producing reports, reconciling ledgers, ensuring compliance with regulations, and communicating with various stakeholders to resolve issues and provide guidance.
Higher Education
Responsibilities
Under general supervision, primarily responsible for administering assigned awards
Produces customized reports and queries to verify all charges are appropriate
Regularly updates revenue status for each project
Reconciles the three ledger groups
Consults with the department regarding improper findings, such as negative balances, over-expenditures, etc
Maintains a project file with all associated backup documentation
Provides financial information to other departments to ensure proper joint award management
Communicates with PIs, Departmental representatives, sponsor representatives, and others in a courteous and professional manner to resolve problems, communicate changes, and seek or provide guidance
Monitors awards for compliance with University, state, and federal rules and regulations, and any sponsor-imposed restrictions
Performs awards set up and modification of existing awards
Interprets and reviews award documents from federal, state, for profit, and non-profit sponsors
Determining the proper award payment type (fixed fee, cost reimbursable, etc.)
Ascertaining the type of award (contract, grant, cooperative agreement, etc.)
Establishing an appropriate billing and review schedule to ensure proper award administration
Verifying the accuracy of the NOA and award profile
Communicating any inconsistencies or inaccuracies with appropriate DSP and/or departmental staff, and ensuring corrections are made
Capturing important restrictions or requirements for budget reallocation, closeout procedure, deliverable schedule, final reports (technical, financial, and/or property)
Generates the award
Releases the budget; provides the department with spending authority
Ensures compliance with all applicable state and federal government regulations, circulars, and sponsor-specific instructions through the use of a series of comprehensive software packages (database, University financial system)
Communicates with DSP, sponsor, or department to request clarification, additional information, or alterations
Prepares and submits invoices and reports
Selects the proper invoice and/or financial report forms
Verifies the accuracy and completeness of all information on the invoice
Gathers necessary back-up documentation, reports, or certifications to support invoices and/or financial reports as required by sponsor
Performs all activities related to closeout
Prepares and sends pre-close memo, final expenditure, and cost sharing letters as needed
Performs A/R Audit
Verifies that all proper payments were applied to the project
Closes budget
Refunds sponsor if necessary based on award terms and conditions
Transfers residual funds into the appropriate residual project as necessary
Verifies that there are no inappropriate or unallowable expenditures
Informs the department of open encumbrances and confirms that all encumbrances have been cleared
Alters the status of a myriad of functional applications within the financial system
Generates final Departmental Ledger
Sends final invoice after verifying final expenditure figure with department and PI
Funds subprojects as necessary through the use of direct journaling
Reviews and approves multiple types of budget and expenditure transfers (budget transfers, E2Es, cash expense refunds, F&A adjustments, etc.)
Process budget transfers in the University’s financial system
Participates in trainings and meetings
Participates in ongoing, continuous quality improvement
Reviews journal articles associated with improving efficiencies and providing quality customer service
Enhances area-specific knowledge by attending training sessions, seminars, and meetings
Tests new processes for widespread implementation in multiple facets of the job (cost sharing and award set-up)
Actively participates in on-going listserv communications
Reviews OMB circulars and other federal regulations
Communicates relevant information to the departments and provides instruction and guidance concerning proper procedures as necessary
Performs all activities related to collections
Reviews Aging Report for overdue accounts
Reconciles A/R and Billing status in order to determine amount past due
Informs the department of the status of the overdue account, if necessary
Performs collections activities for past due debts
Communicates the debt obligation to the appropriate fiscal representative through telephone calls, emails, and other forms of correspondence
Records communications
Follows up on remaining past due obligations
Appropriately escalates any delinquent payments that are the result of delinquent reports or deliverables
Qualification
Required
Bachelor's degree in accounting, finance, business administration or other appropriate area; or an equivalent combination of education and experience for Level I
Bachelor's degree and one year of experience in contract and grant accounting; or an equivalent combination of education and experience for Level II
Ability to function under highly stressful circumstances
Excellent written and oral communication skills
Customer service oriented
Preferred
Knowledge of electronic research administration software preferred
Ability to establish, build and maintain working relationships with campus and funding agency representatives
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
Founded in 1853
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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