Archdiocese of Chicago · 5 months ago
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
Hoffman Estates, IL
Part-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrThe Archdiocese of Chicago is the third largest in the United States, serving over 2.2 million Catholics. They are seeking a Parish Administrator to provide reception and administrative support, manage sacramental records, and assist with parish operations while maintaining confidentiality and professionalism.
CommunitiesEventsNon ProfitReligion
Responsibilities
Reception & Front Desk Support
Provide a warm, professional welcome to visitors and parishioners in person and over the phone
Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately
Coordinate key sign-outs and maintain visitor logs as needed
Serve as backup receptionist, including occasional Saturday coverage
Perform general office duties such as taking messages, printing, filing, creating documents, and managing incoming/outgoing mail
Maintain and operate office equipment, including the postage machine
Assist with ParishSoft applications, ensuring data is accurate and up to date
Provide administrative support to staff as needed, demonstrating flexibility and sound judgment in a fast-paced office environment
Ensure confidentiality when dealing with sensitive matters
Maintain sacramental registry books with clear and accurate entries, following Archdiocesan procedures
Handle Mass intention requests and create sacramental certificates (e.g., for baptisms, weddings)
Provide information, requirements, and paperwork for baptisms, weddings, and anointing requests
Coordinate funerals, chapel services, and committal services with funeral homes
Manage new parishioner registrations and assist in welcoming newcomers to the parish
Maintain strict confidentiality regarding parishioners’ spiritual, personal, and financial matters, as well as parish and diocesan records
Work collaboratively with staff, demonstrating excellent oral and written communication skills
Embrace change with a flexible and dependable approach, maintaining professionalism at all times
Become highly functional in ParishSoft and other technology systems used by the parish
Perform additional tasks as assigned to support the mission and operations of the parish
Qualification
Required
Must have ability to communicate effectively, both verbally and in writing, in English
Must have ability to always maintain utmost confidentiality and professionalism
Must have knowledge of and skill in using Microsoft Office programs, both desktop and cloud versions
Demonstrate cordial interactions with the public with ability to problem solve, de-escalate conflicts, and bring in your manager for assistance in support of the parish
Ability to quickly adapt/learn new computer programs and applications
Must be familiar with office machines, printers, postage meter, folding machines, smart phones, scanners
Legible penmanship is preferred with the ability to work days, evenings, weekends and holidays as scheduled
Benefits
Comprehensive total rewards package
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
Founded in 1843
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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