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Jacobs · 1 week ago

Project Administrative Assistant

Dallas, TX

Full-time

Onsite

Senior Level, Lead/Staff

$43K/yr - $56K/yr

8+ years exp

Jacobs is a global technical solutions provider focused on improving lives and communities. As a Project Administrative Assistant, you will provide administrative support, coordinate project deliverables, manage invoices, and assist with scheduling and reporting.

Civil EngineeringConsultingCyber SecurityIndustrialIndustrial EngineeringInformation TechnologyInfrastructureProfessional ServicesReal Estate

Responsibilities

Perform a wide variety of administrative and staff project support services

Be accountable for coordination of project deliverables

Processing invoices

Scheduling meetings

Calendar maintenance

Support the team maintaining and tracking databases

Preparing reports

Power point presentation

Qualification

MS Office SuiteProject coordinationAdministrative experienceBilingual in SpanishInterpersonal skillsOrganizational skillsFast-paced environment

Required

An associate degree in business administration or relative experience

At least 8-10 years of administrative experience

Advanced level computer skills in MS Office Suite Word, Excel, Outlook, PowerPoint & Teams

Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors

Experienced at working in a fast-paced setting

Experienced greeting and checking-in a vast number of personnel daily at a welcome center/front desk setting

Experienced in checking-in and reviewing documentation for a vast number of personnel into an orientation class/training