Salk Institute Office of Technology Development · 4 months ago
Development and Office of Technology Development (OTD) Administrator
San Diego, CA
Full-time
Onsite
Mid, Senior Level
$31/hr - $35/hr
5+ years expSalk Institute Office of Technology Development is an internationally renowned research institution seeking a Development and Office of Technology Development (OTD) Administrator. The role involves providing comprehensive administrative support, managing project responsibilities, and ensuring compliance with institutional policies.
Research
Responsibilities
Reporting to the Senior Director, Development, provide the overall Development Department and major and principal gift officers with a full suite of administrative support, including complex calendar management, submitting expense reports and maintaining subscriptions and tools necessary for day-to-day operations
Coordinates all domestic/international travel for Department staff including air/ground transportation and lodging; processes all required paperwork/vouchers/documentation before and after trips; and prepares payment requests and expense reimbursements
Assume project management responsibility for departmental events including, but not limited to Symphony at Salk, and donor Salon events
Attends meetings with the Senior Director or on their behalf as necessary. Records action items and facilitates follow-up. Takes meeting minutes when requested
Answers and screens telephone calls using a high degree of tact, diplomacy, judgment and political sensitivity regarding callers. Ensures that appropriate standards of courtesy and service are maintained at all times
Working with the Prospect Research Analyst, requests, assembles and prepares prospect research. Evaluates information, and prepares outlines, reports, summaries and correspondence concerning biographical and financial information
Prepares briefings for meetings and events for the Senior Director
Enters contact reports and proposals into Salesforce database
Maintains absolute confidentiality
Process incoming receivables and perform coding in coordination with the Finance Department
Maintain records of executed agreements and manage accurate, timely data entry in the Cayuse platform — a critical system for tracking agreements, compliance, and IP disclosures
Provide full suite of administrative support, including but not limited to calendar scheduling, mail distribution, expense submissions, and meeting logistics, distributing mail; digitizing paper documents, and uploading into the database; and ordering supplies as needed
Serve as the first point of contact for many internal administrative and research stakeholders interacting with OTD
Create, update, and manage departmental SOPs to maintain operational continuity and institutional compliance
Standardize internal workflows that reduce risk and improve efficiency in response to evolving institutional and legal frameworks
Assume project management responsibility for departmental events and outreach efforts
Maintain and grow the OTD LinkedIn profile to market Salk innovations and raise awareness about Salk technologies among potential licensees and collaborators
Qualification
Required
Five plus (5+) years of increasingly responsible senior level administrative support to one or more individuals
Demonstrated writing skills
Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience
Computer skills required: Development Software; Microsoft Office
Benefits
Medical
Dental
Vision
Retirement
Paid time off
Tuition reimbursement
Patient advocacy services
Transit/parking program
Company
Salk Institute Office of Technology Development
Aligning with Salk’s vision to be Where Cures Begin, The Salk Institute for Biological Studies Office of Technology Development (OTD) helps translate technologies and assets into marketplace solutions that maximize positive impact on humanity.
Founded in 1960La Jolla, CA, US
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Richard S.
Director, Innovation Partnerships
Company data provided by crunchbase