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Abilities First, Inc. · 3 months ago

Residential Program Coordinator

Poughkeepsie, NY

Full-time

Onsite

Mid, Senior Level

$60K/yr - $62K/yr

5+ years exp

Abilities First, Inc. is dedicated to empowering individuals with developmental disabilities to lead independent lives. The Residential Program Coordinator will oversee staff and ensure the effective implementation of program services for residents, while maintaining compliance with state and federal regulations.

EducationEmploymentNon ProfitResidential

Responsibilities

Maintain oversight of designated residential programs as assigned by the Director, and ensure the adequate and timely provision of services to residents as specified by the regulations

Ensure compliance with applicable State and Federal regulations specific to their programs

Assist in the development and preparation of the annual budget as requested

Recruit and select qualified staff. Develop and maintain an effective working relationship with program staff to assure the continuous and effective operation of the program

Ensure adequate, timely supervision, training, and evaluation of staff assigned to their program, in conjunction with appropriate managerial staff

Develop and maintain policies and procedures specific to their programs as requested and necessary

Ensure that existing agency policies and procedures are consistently followed and applied by staff

Ensure bi-monthly Fire Evacuation training is completed with direct support staff

Complete Quarterly Internal Audits of assigned programs to ensure all required documentation for billing elements are completed and verify all required documentation is present in each individual’s main-file book

Review Therap Care weekly to ensure the completion of daily documentation, as well as monthly (Monthly Summaries, Res. Hab. Documentation) and annual documentation (Fee Agreements, Satisfaction Surveys, Emergency Information Sheets, etc.)

Ensure the appropriate management of monies and other resources allocated to the program, including, but not limited to, resident accounts and petty cash. Supervise and monitor expenditures specific to the program

Periodically review residences to ensure adequate maintenance and housekeeping systems. Ensure Monthly Maintenance Checklists are being completed by the Program Manager and/or designee. Ensure Monthly Vehicle Mileage documentation is submitted monthly

Assume direct care duties as indicated by the needs of the program

Ensure that maintenance and physical plant needs are communicated to appropriate personnel

Provide crisis management as necessary by providing 24-hour on-call oversight via agency cell-phone to ensure program support, confirm proper procedures are followed in emergency situations

Oversee and monitor staff schedules and payroll by reviewing payroll documents, preparing shift schedules, accounting reports, and any other essential information to ensure adequate coverage and effective use of staff time. This includes bi-weekly oversight of allotted program hours as recorded in Paylocity

Communicate effectively with collateral agencies and members of the community in a professional manner

Coordinate staff meetings; participate in meetings and committees as necessary

Coordinate all aspects of the resident’s life to facilitate habilitation including, but not limited to, the monitoring of on-and-off site programs and activities through the use of POMS – Personal Outcome Measures

Ensure the facilitation of required case reviews for all residents in the program, in conjunction with other programs, to ensure compliance with state and federal regulations

Ensure all recommendations for services to the resident are presented and considered at team meetings, and that follow-up on same recommendations is timely and documented appropriately

Communicate effectively with all staff of the agency to ensure consistency, efficiency, and follow-through of individual program goals and the goals of the agency

Act as an appropriate role model for staff and residents

Provide for and maintain confidentiality of residents and their families

Ensure timely completion of the required reports and any other pertinent assessments as necessary

Participate in the screening process and selection of appropriate candidates for service

Adhere to agency Code of Legal and Ethical Behavior, which requires all employees, consultants, board members, volunteers, and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith, and respect for others and the law

Ensure that employees follow the code of Ethical and Legal Behavior and conform to the strictest standards of Corporate Compliance and HIPAA, as well as all federal, state, local, and municipal laws and regulations

Follow all agency policies and procedures and demonstrate continuous regard for personal safety and the safety of others

Perform other appropriate job-related activities as requested by your supervisor or as circumstances warrant

Incorporate CORE concepts of CQL’s person-centered excellence by respecting people’s concerns and responding accordingly, and use 'teachable moments' to assist people in understanding and exercising their rights

Qualification

Developmental disabilitiesResidential program managementStaff supervisionTrainingBudget preparationCrisis managementRegulatory complianceCommunication skillsTeamworkProblem-solvingConfidentialityFlexibility

Required

Responsible person, willing to work as a team member, to provide safe, normalized, homelike environments for individuals who are developmentally disabled

Must have a current NYS driver's license, free of moving violations (Amendable to Class E); deemed acceptable by our insurance carrier

Minimum five years' experience working with adults with developmental disabilities in a residential setting required

Full time, flexible, on-call coverage as necessary. Hours are according to program requirements

Preferred

Bachelor's Degree in Human Services or related field preferred

Previous Residential Manager or other demonstrated administrative experience in a not for profit preferred

Benefits

Time to Recharge – Paid vacation, plus paid sick time, holidays and personal time.

Health & Wellness – Medical, dental, and vision plans to keep you covered

Plan for The Future – 401(k) with employer match and employer-paid life insurance

Level Up Your Skills– Tuition reimbursement program available

Exclusive Extras – Employee discounts with Verizon, AT&T, Royal Carting, and more

Company

Abilities First, Inc.

ABILITIES FIRST Enriching the Lives of Children and Adults in Our Communities Founded in 1962, Abilities First is a not-for-profit organization serving the needs of the community, as well as those with developmental disabilities, from pre-school through adulthood.

Founded in 1962

Wappingers Falls, New York, USA

501-1000 employees