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SWBC · 3 months ago

Legal Administrative Assistant

San Antonio, TX

Full-time

Onsite

New Grad, Entry Level

SWBC is seeking a talented individual to provide administrative support to attorneys, paralegals, and licensing team members. The role involves assisting in various legal tasks, including drafting letters, maintaining databases, and managing department invoices.

BankingFinanceFinancial ServicesInsurance

Responsibilities

Assists in receiving and processing internal legal requests

Assists in drafting miscellaneous and legal letters

Monitors, updates, and reports task status in contract management system

Maintains the corporate contract and insurance licensing information databases to ensure accuracy, quality, and efficiency

Assists in administering litigation files and discovery responses

Assists in sending notifications of license expiration to appropriate parties and providing requested licenses copies

Assists in responding to questions regarding Licensing CLE

Maintains department invoices and/or expense reports by reviewing and coding outside law firm invoices for payment and preparing expense reimbursements for submission

Maintains department reference books and renewals of subscriptions and memberships

Orders, distributes, and maintains all office supplies and equipment for the department

Receives, scans, and distributes all incoming mail

Performing other miscellaneous tasks and side projects including but not limited to periodic electronic file clean up and organization

Qualification

Microsoft WordMicrosoft ExcelMicrosoft AccessMicrosoft PowerPointLegal documentationAttention to detailTyping speedCommunication skillsOrganizational skillsInterpersonal skills