CBRE Government & Defense Services · 3 months ago
Admin Assistant I - SCA
Silver Springs, NV
Full-time
Onsite
Entry Level
$30/hr - $30/hr
3+ years expCBRE Government & Defense Services is seeking an Administrative Assistant to support the operations at the Walter Reed National Military Medical Center (WRNMMC). The role involves managing office activities, coordinating communications, maintaining records, and providing administrative support while ensuring compliance with security and confidentiality protocols.
Facilities Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Coordinate and schedule meetings, appointments, and events to ensure efficient use of time and resources
Act as the primary liaison for internal and external stakeholders, ensuring seamless communication
Draft, edit, and prepare reports, correspondence, and presentations with a high level of accuracy
Maintain comprehensive records, files, and databases in accordance with organizational protocols
Ensure timely preparation and submission of required documentation to relevant parties
Handle service order documentation, including preparing Adobe packets for submission
Maintain a detailed balance sheet tracking associated CLINs and assigned service orders
Process subcontractor invoices with accuracy and timeliness
Provide weekly documentation and detailed spreadsheets for meetings
Professionally manage incoming and outgoing phone calls and emails
Facilitate effective communication between departments and external partners
Assist with the preparation of timecards, expense reports, and purchase requests
Support onboarding processes for new employees by coordinating access and documentation
Monitor and follow up on pending tasks and critical deadlines
Ensure adherence to all security and confidentiality protocols at WRNMMC
Comply with all organizational and governmental policies and regulations
Qualification
Required
High school diploma or equivalent; an associate degree or higher in business administration or a related field is preferred
A minimum of 3 years of administrative experience, preferably in a healthcare or government setting
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Microsoft Lists)
Exceptional organizational skills and meticulous attention to detail
Strong written and verbal communication abilities
Proven ability to prioritize multiple tasks and work independently under minimal supervision
Familiarity with military or healthcare facility operations is highly advantageous
Eligibility to obtain and maintain base access and required security clearances
Successful completion of a background check and drug screening
Strict adherence to WRNMMC safety and security policies, including proper identification at all times
Benefits
A wide range of benefits based on applicable bargaining unit agreements
Company
CBRE Government & Defense Services
CBRE Government & Defense Services is purpose-built to support complex and secure environments— uniting facilities management, advisory services, project management and self-performed capabilities into a single, agile platform.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase