Strategic Technology Institute Inc. · 4 months ago
Senior Administrative Specialist - NSWCCD MD
Bethesda, MD
Contract
Onsite
Mid, Senior Level
$27.52/hr - $30.27/hr
4+ years expStrategic Technology Institute, Inc. (STi) is seeking qualified applicants for a Senior Administrative Specialist in support of Naval Sea Systems Command’s (NAVSEA) Naval Surface Warfare Center Carderock Division (NSWCCD) requirements at their research facility in Bethesda, MD. The role involves performing a wide variety of administrative and clerical duties, managing records, and providing support to program managers and other staff members.
AerospaceAsset ManagementCyber SecurityEnterpriseIT ManagementLogistics
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Performs a wide variety of administrative and clerical duties in support of a division, section, or program manager
Schedules and tracks meetings; reserves conference rooms and vehicles; makes travel arrangements; coordinates, schedules and arranges specific department services with staff members, departments or agencies; tracks activities and deadlines
Provides assistance to the public and other employees in person or by phone; explains complex processes and requirements; interprets and applies program information to a variety of situations and the processing of requests; determines when to contact appropriate program staff for assistance; may assist public with program compliance questions and issues
Develops and maintains complex manual and computerized record keeping systems for a variety of department or specialized program records; retrieves information; applies retention guidelines to purge records
Assists with developing and/or coordinating the processing of forms, notices, orders or materials required for program area functions. Processes a variety of forms that require the application of various departmental or program policies and procedures
Prepares correspondence; selects, compiles, and evaluates materials and information; proofreads and edits documents for accuracy, spelling, and punctuation; ensures the inclusion of all pertinent information
Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment; maintains follow-up system on reports requiring action on a periodic basis
Sets up and maintains computerized files to track data which may include spreadsheet tabulations and calculations, and modifying criteria for queries to extract data
Assists with the design, implementation, monitoring and maintenance of program processes, procedures, program-related events, and systems; develops and evaluates clerical or administrative processes
Maintain and account for petty cash funds, including distribution and replenishment of funds; receives, receipts, and records fees; performs various posting and balancing of records and accounts
Processes personnel actions and payroll information
Processes accounts payable and receivable; enters information into financial systems; monitors and tracks financial processes and payments; processes purchase orders and requisitions; assigns appropriate codes to transactions; may assist with budget preparation and monitoring
Processes department or program contracts and monitors compliance for non-complex contract provisions; tracks contract timelines and submittals
Provides clerical and administrative support to boards and/or committees; prepares agendas and supporting materials; takes, transcribes and distributes minutes; prepares and distributes final minutes and reports; compiles and gathers data and information as required
Qualification
Required
Individual should possess a Bachelor's Degree from an accredited college or university in an area of business administration
Individual shall possess four (4) years of experience in the application of administrative and technological concepts, principles, and practices sufficient to serve at the executive management level
This experience shall demonstrate four (4) years of experience in the use of highly developed oral and written communication skills
This experience shall also demonstrate four (4) years of experience in the development of expert level deliverables using basic Microsoft products (Word documents, PowerPoint presentations, Excel spreadsheets and project)
Individual shall possess an additional two (2) years of experience independently managing a business/administrative process that requires the review, editing, and routing of packages for senior-level approval and direct interaction with senior leadership
One candidate shall possess demonstrated experience in the use of HP Content Manager Navy Records Management Software or a comparable software, Adobe Lifecycle (Form Creation), and Microsoft SharePoint
Other candidate shall include experience that demonstrates the development of Tableau or Power BI visualizations to communicate metrics
Shall possess a favorably adjudicated PSI at a T3 level
Preferred
Demonstrated experience converting a manual workflow process into an automated process through the use of Microsoft or Service Now tools
Benefits
TBD
Company
Strategic Technology Institute Inc.
Since 1985, STi has become a preferred provider of products and services supporting the training, engineering, and logistics needs of a wide range of U.S.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase