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The Heritage Foundation · 3 months ago

Executive Assistant, Chief Advancement Officer

Washington, DC

Full-time

Onsite

Entry Level

$67K/yr - $80K/yr

3+ years exp

The Heritage Foundation is a prominent policy organization, and they are seeking an Executive Assistant to the Chief Advancement Officer. This role involves overseeing the daily operations of the CAO's office, providing executive-level support, and managing various administrative responsibilities while maintaining discretion and confidentiality.

CommunitiesEducationEnterprise SoftwareGovernmentNon Profit

Culture & Values

Responsibilities

Strategically manage and optimize the CAO’s daily and long-term calendars; proactively identifying and resolving potential scheduling conflicts

Serve as the central scheduling liaison for internal staff and external stakeholders, facilitating timely and efficient access to the CAO while balancing competing priorities

Coordinate internal scheduling communications with the CAO’s direct reports, and manage consistent communication with Vice Presidents and Directors

Evaluate and drive efficiency of all meeting and event requests, preparing the CAO with appropriate and tailored briefing materials for all internal and external meetings, events, and trips

Lead the planning and execution of signature CAO meetings including, but not limited to, JanPlan, Midplan, and staff meetings

Collaborate with the Development department to schedule donor meetings and coordinate the CAO’s participation in donor events

Assist the CAO with project and daily task management including the recurring review of donor proposals and reports and high-level partnership opportunities

Lead and manage all aspects of the CAO’s domestic and international travel, optimizing itineraries, transportation, and accommodation

Monitor the CAO’s departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors

Develop a system for CAO review and approval of the Vice Presidents’ and Director's expense reports

Qualification

Microsoft SuiteDatabase softwareExecutive support experienceCommunication skillsDiscretionBasic policy knowledgeOrganizational skillsInterpersonal skillsConfidentiality