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California Northstate University · 3 months ago

Dental Accounts Receivable Specialist I

Elk Grove, CA

Full-time

Onsite

Entry Level

$30/hr - $35/hr

2+ years exp

California Northstate University is seeking an Accounts Receivable Specialist I to manage university receivables and assist in producing timely financial statements. The role involves processing transactions, resolving discrepancies, and maintaining accurate financial records while providing excellent customer service to students and staff.

EducationHealth CareHigher EducationLife Science

Responsibilities

Processing, verifying, and posting receipts for services rendered

Researching and resolving account receivable discrepancies

Processing and recording transactions into the system

Maintaining records regarding payments and account statuses

Creating bank deposits for appropriate accounts. Verifying deposit amounts agree with bank amounts and entering into A/R system

Generate invoices and statements and prepare for mailing/emailing

Respond promptly to inquiries pertaining to accounts receivable by staff, colleges, customers and others

Track certain receivables, including deposits, and billings. Generate receivable aging reports for internal use

Review and monitors aging reports, following up on past due amounts. Contacts colleges, members, staff, and others regarding outstanding receivables

Processes refunds for overpaid receivables, cancelled programs, individual noncancellations, etc

Back-up for phones and incoming mail, as needed

Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date

Working with the Controller to review accounts, student payments, payment history, and develop new or better payment terms

Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts

Generating reports and statements for internal use

Engaging in ongoing educational opportunities to update job knowledge

Assist in the month-end, quarter-end, and year-end closing processes

Perform monthly reconciliations as required for the position

Assist with budget preparations as needed

Assist with tax documentation

Assist with the preparation and coordination of external audits

Generate annul 1098 forms for students

Exhibit welcoming attitude towards students/customers while assisting them with merchandise needs

Performs such duties as preparing materials and stock for transferring to other locations

Receives, unloads, and process merchandise packages and freight; manage inventory on a daily and monthly basis

Prepare customer orders and vendor returns for shipping including packaging, addressing and associated paperwork

Have a full understanding of cash handling and receivable by taking payments, and process end of the day deposit drop for CNU Merchandise Store

Participate in CNU events and graduation by setting up, displaying, and selling merchandise

Ensure that both Elk Grove and Rancho Cordova location is stocked with merchandise at all time. Traveling between both location is require

Other duties as assigned

Qualification

MS ExcelAccounting principlesAccounts receivable experienceCustomer service skillsBookkeeping principlesCommunication skillsOrganizational skillsProblem-solving skillsTime management skillsAttention to detail