Facilities Intern (Immediate Opening) jobs in United States
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IDEA Public Schools · 3 months ago

Facilities Intern (Immediate Opening)

positionHidalgo County, TX
timeInternship
remoteOnsite
seniorityIntern
money$10/hr - $12/hr

IDEA Public Schools is dedicated to enhancing the educational experience beyond the classroom. The Facilities Intern will support the Facilities and Construction team in various operational tasks, including logistical preparation for events, financial reporting, and maintaining accurate records to ensure efficient operations.

CommunitiesEducationNon Profit

Responsibilities

Receive, sort, and distribute incoming mail and packages to appropriate departments and staff
Prepare and send outgoing mail, ensuring proper labeling, postage, and timely delivery
Ensure confidentiality and security of all mail handled
Enter requisitions accurately and in a timely manner into the financial system
Monitor and complete pending receiving to ensure compliance with procurement and accounting policies
Maintain accurate records to support audits, budget tracking, and reporting
Communicating effectively with facilitators, campus staff, and other IDEA employees and vendors before, during, and after trainings, as needed
Ensure timely updates and data integrity to support reporting and decision-making
Review and analyze entries to identify trends, anomalies, or discrepancies
Populate and maintain the kWh consumption report with accurate data
Communicate with team members to collect information such as receipts, agendas, packing slips, additional backup documents needed
Support weekly credit card reconciliation process
Assist cardholders with reviewing transactions and providing proper documentation
Assist members with booking travel: fights, car rentals, hotels
Submitting requisitions and receiving goods/services on Tyler Munis
Work with leads to select vendors and place orders
Preparing training materials
Arranging on-site logistics
Organize materials (handouts, name tags, name tents, printing material,)
Assist with technology preparation
Ship items to Facilities and Construction Team members
Keep inventory of facilities uniforms
Ship and uniforms to Facilities campus staff

Qualification

Microsoft OfficeOrganizationCommunication skillsProblem-solvingDiversity awarenessSelf-motivatedAttention to detail

Required

Excellent oral, written, and overall communication skills
Strong organization and attention to detail
Highly self-motivated and proactive
Quick to problem-solve logistical challenges
Ability to work with a diverse group of people, including IDEA school leaders
Can operate Microsoft Office (including Excel, Word and Outlook and willing to work any new software)

Company

IDEA Public Schools

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IDEA Public Schools believes that each child can go to college.
dateFounded in 2000
location
Weslaco, Texas, USA
people-size10001+ employees
web-link
https://www.ideapublicschools.org/

Funding

Current Stage
Late Stage
Total Funding
$3.9M
Key Investors
U.S. Department of Education
2017-11-01Grant· $3.9M

Leadership Team

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Alejandra Loya
Chief of Staff to CEO & Superintendent
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Tarah Burris
Sr. Vice President Partnerships, Persistence, and Completion at IDEA Public Schools
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Company data provided by crunchbase