Apply on Employer Site

Cuvée · 3 months ago

Executive Assistant to CEO

Denver Metropolitan Area

Full-time

Onsite

Mid Level

$80K/yr - $120K/yr

Cuvée is committed to creating an elevated collection of ultra-luxury private villas and chalets in sought-after destinations. They are seeking an Executive Assistant to the CEO to provide executive support, manage the CEO’s schedule, and coordinate key projects and events, ensuring effective communication between the CEO and the leadership team.

LifestyleTravel

Responsibilities

Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; managing email communications; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

Plans, coordinates, and ensures the CEO’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO’s time

Communicates directly, and on behalf of the CEO’s programmatic initiatives

Provides a bridge for smooth communication between the CEO’s and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff

Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated

Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company

Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Edits and completes first drafts for written communications to external stakeholders

Participates as an adjunct member of the Leadership Team including assisting in scheduling meetings, attending meetings, taking notes and following up on action items

Manage the Management System with Leadership team for effective weekly 1x1 agenda

Develop and manage process of Leadership Team reporting their Target Results for week, month, and quarter

Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

Facilitates cross-divisional coordination of travel and outreach plans

Qualification

Event managementExpert communication skillsOrganizational skillsMicrosoft Office proficiencyProblem-solving skillsEmotional maturityProfessional discretionTeam playerAttention to detailTime management

Required

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently

Event management experience

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Ability to prioritize tasks

Excellent time management skills

Well-developed organizational skills

Attention to detail

Professional discretion

Manage conflicting priorities, the EA must balance those duties to make sure key projects meet deadlines

Because technology changes constantly, EA must be comfortable adapting to new equipment, software, and APPs. Troubleshooting equipment and technology issues is required in this role

Bachelor's degree required

Strong work tenure as an event manager

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms, iPhones, iPads, APPs, etc