The City University of New York · 4 months ago
Administrative Events Manager (HEA) - Office of the Dean
New York, NY
Full-time
Onsite
Mid, Senior Level
$74K/yr - $114K/yr
6+ years expThe City University of New York (CUNY) School of Medicine is seeking an Administrative Events Manager to oversee the planning and coordination of various events that support the institution's mission. The role involves managing logistics, collaborating with stakeholders, and ensuring high-quality execution of events that enhance brand awareness and community engagement.
Higher Education
Responsibilities
Manages scheduling, logistical planning and implementation of School events including the annual gala (under the supervision of the Dean), academic ceremonies (such as Commencement and Convocation), student engagement activities (new student orientation, college awards ceremony), a summer educational programs, and special College events including those sponsored by individual departments, faculty members, administrators, and external clients
Work with SoM stakeholders to develop and maintain annual event calendar and drive the creation of the School’s Master Events Calendar for each academic year; Collaborate with internal departments to ensure event goals are aligned with institutional priorities and coordinate event registration processes including management of RSVPs, guest lists, invitations, and event communications
On-site management providing hands-on leadership during events, including setup, guest assistance, troubleshooting, and breakdown. Manage event volunteers, student workers, and event staff; Implements an event management structure that ensures hands-on coordination and execution of day, evening and/or weekend events, serving as after-hours contact/coordinator for internal support and event requestors
Lead post-event activities, including event debriefing, gathering feedback, and generating reports to assess success and identify improvement opportunities; Develops and maintains administrative systems to support efficient business processes, for space reservation, event coordination, management, and marketing
Serves as the chief liaison between college departments to include: academic departments, facilities management, information technology, student affairs, alumni affairs, general counsel, marketing and communications, admissions and other campus partners to ensure achievement of event objectives, site selection, contracts, and other logistical needs
Develop event concepts, project planning, schedules, timelines, budgets and checklists; Spearheads strategic meetings with all pertinent campus service providers, resolving problems and developing progressive operational policy and procedures
Consult with the budget and procurement departments about the billing/invoicing and collection of pertinent materials and information for all event rentals and services to achieve event objectives
Collaborates with external vendors to negotiate and assemble cost estimates, design floor plans, catering, audiovisual services, equipment rentals, décor, transportation and lodging requirements and ensures that all required elements are in order
Oversees facility rental process, insurance requirements and revenue contracts and permits are completed in compliance with college financial systems, safety protocols, and college policies for services and events
Perform other duties as assigned by the Dean, Chief of Staff, or designee
Qualification
Required
Bachelor's Degree and six years' relevant experience required
Preferred
At least 4 years of progressively responsible experience in event management in higher education, specifically at a medical or health sciences institution
Experience with negotiations, contract execution, and management of external partnerships is a plus
Familiarity with the culture and mission of small, public colleges
Experience working with diverse communities and in inclusive event planning
Excellent written and verbal communication skills in English with a strong command of grammar and language suited for Indian audiences
Strong organizational, communication, and interpersonal skills with ability to manage multiple projects, prioritize tasks, and work under pressure
Demonstrated ability to represent a professional and collegial demeanor and have the ability to keep sensitive and private information confidential
Ability to demonstrate good judgment in all situations with strong analytical, creative, and problem-solving abilities
Self-motivated, proactive and able to demonstrate strong organizational and time management skills with the ability to work independently and collaboratively in a fast-paced environment
Proficiency with Microsoft Office, Google Workspace, and event management tools (e.g., Eventbrite, Asana, Canva). Graphic design and social media marketing a plus
Work weekend and evening hours as necessary
Benefits
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Company
The City University of New York
The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.
10001+ employees
H1B Sponsorship
The City University of New York has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (6)
2023 (5)
2022 (5)
2021 (2)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Allison Griffin
Partnership Specialist, CUNY Service Corps
Doriane Gloria
Sr. Vice Chancellor and Chief Human Resources Officer
Recent News
Crain's New York Business
2025-09-12
2025-09-12
Crain's New York Business
2025-08-27
Company data provided by crunchbase