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NEOGOV · 3 months ago

Administrative Assistant, Equity, Inclusivity & Campus Diversity (Temporary)

Fremont Campus and/or Newark Center

Internship

Onsite

Intern, Entry Level

$30.83/hr - $39.37/hr

3+ years exp

NEOGOV is seeking an Administrative Assistant to support administrators in routine functions within the Student Services division at Ohlone College. The role involves managing calendars, developing communications, monitoring budgets, and ensuring compliance with policies, while promoting inclusivity and respect for diverse backgrounds.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Develop communications on behalf of supervising administrators

Organize a supervising administrator’s calendar to arrange and confirm meetings, screen requests for appointments, confirm travel plans, make conference arrangements, develop itineraries and other related documents

Monitor budgets to assist administrators, review purchase requisitions, review requests to use budgetary funds, reconcile accounts, process invoices for payment, and assist in the development of a budget

Process personnel/departmental documentation to ensure compliance with related policies, procedures, prior to forwarding such documents to the supervising manager for approval and enter information into appropriate databases

Follow up on various employee assignments on behalf of a supervising manager

Conduct time keeping functions to assist a supervising manager in processing time-sheets

Organize a variety of events such as, but not limited to, meetings, special events, and trainings

Reserve campus spaces for various departmental events, meetings, and functions

Screen visitors, telephone calls, and other communications to determine urgency, prioritize, and determine the nature of business

Take minutes during meetings as assigned

File and maintain relevant documents, records, and reports

Demonstrate sensitivity to and respect for the diverse academic, socioeconomic,cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, andcommunity

Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices

Performs related duties as assigned

Qualification

Event management systemsEnterprise resource planning softwareData reporting softwareTime keeping softwareGeneral office softwareRespect for diversityCommunicationOrganizational skillsDetail-oriented

Required

Any combination equivalent to a high school diploma and/or 3 years of work experience providing administrative support

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices

The ideal Administrative Assistant candidate is highly organized, detail-oriented, and efficient in their administrative tasks, ensuring the smooth operation of daily office functions

This candidate is an excellent communicator, both written and verbal, capable of interacting respectfully and inclusively with individuals from diverse backgrounds

Additionally, this candidate is proficient in using technology and office software, enabling them to manage schedules, documents, and communications effectively