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Legends Global · 1 day ago

Executive Assistant/Office Coordinator

Norwalk, CT

Full-time

Onsite

Mid Level

3+ years exp

Legends Global is the premier partner to the world's greatest live events and venues. They are seeking a highly organized Executive Assistant/Office Coordinator to support their senior leadership team by managing calendars, coordinating travel, and providing administrative support.

HospitalityMarketingSports

Responsibilities

Coordinate and manage complex calendars for C-suite and VP-level executives

Schedule internal and external meetings, ensuring optimal time management and prioritization

Proactively resolve scheduling conflicts and anticipate executive needs

Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries

Prepare and reconcile travel expense reports in a timely manner

Draft, edit, and format job descriptions, memos, presentations, and other business documents

Handle confidential information with discretion and professionalism

Support meeting preparation, including agendas, materials, and follow-up actions

Serve as a point of contact between executives and internal/external stakeholders

Facilitate communication and ensure timely responses to inquiries and requests

Assist with event planning, team offsites, and special projects as needed

Maintain office supplies and coordinate with vendors and facilities teams

Qualification

Calendar ManagementTravel CoordinationMicrosoft Office SuiteConfidentialityOrganizational SkillsCommunication SkillsBudgeting KnowledgeEvent PlanningInterpersonal Skills

Required

High school diploma required; bachelor's degree or equivalent experience preferred

Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment

Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously

Proven ability to maintain confidentiality and handle sensitive information with professionalism and care

Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders

Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management

Basic understanding of budgeting, financial reporting, and expense tracking