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Universities of Wisconsin · 3 months ago

Office of Research and Sponsored Programs: Post-Award Research Concierge

Eau Claire, WI

Full-time, Contract

Onsite

New Grad, Entry Level

The Universities of Wisconsin is a leading institution known for its commitment to research and education. They are seeking a Post-Award Research Concierge to serve as a liaison for principal investigators on grant-funded projects, providing administrative support and expertise in research administration.

Higher Education

Responsibilities

Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)

Interpreting existing institutional and granting agency policy and procedure related to overall sponsored project management

Building relationships with PIs and connecting them with campus stakeholders to seek information and/or accomplish administrative tasks

Initiating “new award” meetings for PIs to transition from pre-award to post-award support

Meeting regularly with assigned mentors to build knowledge and campus connections

Participating in professional development/training opportunities

Support PIs with administrative tasks related to grant-funded projects (30%)

Purchasing general supplies

Making travel arrangements and assisting with travel expense reimbursements

Coordinating meeting spaces, food, lodging

Hiring students

Purchasing computers, cell phones, or other technology

Paying stipends to research participants

Document processes and procedures (20%)

Documenting processes to create job aids for use by other research administration staff and PIs

Organizing and maintaining documentation on a file sharing platform (e.g., SharePoint)

Assisting with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project

Assist PIs with financial management related to grant-funded projects (15%)

Tracking budget activity and reconciling expenses, including institutional match documentation

Preparing and/or maintaining documentation related to administrative grant activities

Preparing prior approval requests for project modifications

Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)

Serves on committees and attends meetings, representing the interests of the unit or program

Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

Qualification

Grant managementFinancial managementProject managementSoftware proficiencyCommunication skillsInterpersonal skillsTechnical writingCustomer service mindsetGrantsWork independentlyInitiativeDocumentation skills