Oracle · 2 weeks ago
Executive Assistant to the Office of the President
Nashville, TN
Full-time
Onsite
Mid Level
$79K/yr - $158K/yr
3+ years expOracle is a world leader in cloud solutions, committed to innovation and inclusivity. They are seeking a highly skilled Executive Administrative Partner to provide strategic support to a Vice President or higher, focusing on operational excellence and stakeholder management.
Data GovernanceData ManagementEnterprise SoftwareInformation TechnologySaaSSoftware
Responsibilities
Manage and optimize the executive’s calendar, ensuring alignment with strategic priorities and timely communication of updates or changes
Draft, edit, and manage key internal and external communications while maintaining strict confidentiality
Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders
Maintain CRM-style records for key external relationships and track executive interactions
Coordinate executive participation in industry events, conferences, and press engagements
Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites
Organize and execute team morale activities and leadership development events
Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics
Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership
Maintain executive dashboards, status trackers, and Confluence pages related to business priorities
Identify operational process gaps and propose data-driven solutions to increase efficiency and impact
Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance
Partner with finance and operations to monitor team spend and drive process improvements where needed
Collaborate across functions and teams to gather and synthesize strategic insights
Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment
Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans
Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires
Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding
Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community
Qualification
Required
Highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI
Sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement
Manage and optimize the executive's calendar, ensuring alignment with strategic priorities and timely communication of updates or changes
Draft, edit, and manage key internal and external communications while maintaining strict confidentiality
Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders
Maintain CRM-style records for key external relationships and track executive interactions
Coordinate executive participation in industry events, conferences, and press engagements
Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites
Organize and execute team morale activities and leadership development events
Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics
Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership
Maintain executive dashboards, status trackers, and Confluence pages related to business priorities
Identify operational process gaps and propose data-driven solutions to increase efficiency and impact
Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance
Partner with finance and operations to monitor team spend and drive process improvements where needed
Collaborate across functions and teams to gather and synthesize strategic insights
Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment
Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans
Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires
Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding
Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community
Preferred
3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment
Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned
Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism
Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging
Deep discretion and judgment in handling confidential information
Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus
Highly organized, proactive, and adaptable to shifting priorities and evolving business needs
Benefits
Medical, dental, and vision insurance, including expert medical opinion
Short term disability and long term disability
Life insurance and AD&D
Supplemental life insurance (Employee/Spouse/Child)
Health care and dependent care Flexible Spending Accounts
Pre-tax commuter and parking benefits
401(k) Savings and Investment Plan with company match
Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
11 paid holidays
Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
Paid parental leave
Adoption assistance
Employee Stock Purchase Plan
Financial planning and group legal
Voluntary benefits including auto, homeowner and pet insurance
Company
Oracle
Oracle is an integrated cloud application and platform services that sells a range of enterprise information technology solutions.
10001+ employees
H1B Sponsorship
Oracle has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1271)
2024 (846)
2023 (995)
2022 (1192)
2021 (985)
2020 (755)
Funding
Current Stage
Public CompanyTotal Funding
$25.75BKey Investors
Sequoia Capital
2025-09-24Post Ipo Debt· $18B
2025-02-03Post Ipo Debt· $7.75B
1986-03-12IPO
Leadership Team
Esteban Rubens
Healthcare Field CTO
G
Gerard Warrens
Field CTO, Business Strategy and Transformative Technologies
Recent News
2026-01-09
2026-01-07
Company data provided by crunchbase