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Hall Booth Smith, P.C. · 3 months ago

Administrative Clerk

Tampa, FL

Full-time

Onsite

New Grad, Entry Level

Hall Booth Smith, P.C. is seeking an Administrative Clerk to provide assistance to the team consisting of secretaries and timekeepers. The role involves maintaining communication with the Human Resource Manager, supporting team members with various tasks, and ensuring the quality and organization of files.

ConsultingLegal

Responsibilities

Provide team support to team’s timekeepers and staff

Prepare File Action Reports during the process of closing files. Quality-control the files to ensure they are prepared according to the Records Center’s guidelines and specifications

Become familiar with the file walls and files in order to assist the secretaries with their filing

Type letters, update indexes and create binders

Provide assistance to secretaries with entering billable time into Elite

Provide assistance to secretaries and timekeepers with projects deemed appropriate

Create a positive “will-do” attitude

Qualification

Typing 50 wpmOrganizational skillsAttention to detailInterpersonal skillsFlexibility

Required

Spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree

Organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact

Accurate typing ability of 50 wpm and comprehensive computer and office equipment experience

Work occasionally requires more than 40 hours per week to perform the essential duties of the position

Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more

Under certain circumstances the Firm may substitute experience for educational requirements and vice versa

Flexibility in daily schedule to accommodate unexpected crisis situations resulting from attorneys, paralegals, and secretaries work needs is needed

Ability to communicate concerns to HR Manager

Possess the drive and ambition to succeed and work in a team environment