NEOGOV · 3 months ago
Administrative Specialist - Fire Department
Gainesville, GA
Full-time
Onsite
Mid Level
$41K/yr - $53K/yr
3+ years expNEOGOV is part of the City of Gainesville, GA, and they are seeking an Administrative Specialist for the Fire Department. This role involves performing a wide variety of complex administrative duties to support the department and ensure smooth day-to-day operations, including handling correspondence, maintaining employee records, and assisting in budget preparation.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Professionally handle routine correspondence with the public via phone, mail and in person by supplying prompt and accurate information. Internally, serve as the point of contact for other City departments by responding to requests, reporting inquiries, and direction as necessary
Prepare and maintain employee records including leave requests, payroll preparation, job injury reports, memorandums and other required personnel records and forms
Oversee record retention and destruction while also maintaining functions as it relates to office supplies, purchasing, tracking fixed assets, and data entry. Will also assume other routine projects to assist managers
Assist in budget preparation by working through complex computer spreadsheets, logging and tracking expenditures to assist in developing future budget needs, initiating budget transfers, and other financial analysis necessary
Examines invoices, determines if material is received and priced correctly, checks discounts and extensions; routes and processes invoices for payment; and checks coding of invoices in order to insure expenses are coded in accordance to City accounting system
Maintains various software databases utilized by departments
Prepares and submits documentation for accidents and work place injuries to Risk Management
Balances petty cash account at regular intervals; Prepares petty cash and other requests for disbursements of funds
Assumes special projects to relieve department managers of administrative detail; monitors projects to completion to ensure accuracy and fulfillment
Coordinates open records requests that are submitted to the City by working with the applicable City department(s), preparing a response to the requestor, compiling requested records and, if applicable, redacting information. All processing of records requests must be in compliance with the Georgia Open Records Act. (Only applies to records management in City Manager’s Office)
Performs other related duties as required
Qualification
Required
High School Diploma or G.E.D
Three years office administration experience
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
Valid Class C Driver's License and satisfactory MVR
Knowledge of accounting principles practices, methods, and procedures
Knowledge of departmental accounting systems and procedures
Knowledge of word processing and computer skills in the ability to retrieve data, prepare spreadsheets and maintain a database
Skill in composing and typing correspondence and reports with speed and accuracy
Skill in maintaining administrative, fiscal and general records and in preparing reports and answering questions from records
Ability to maintain effective relationships with other employees and the public and in performing public relation functions courteously and tactfully
Ability to make routine decisions in accordance with ordinances, regulations and established policies and procedures
Ability to perform mathematical calculations
Ability to learn specialized software programs as directed
Ability to deal courteously and diplomatically with the public and be tactful with customers
Ability to communicate clearly and effectively, both orally and in writing
Benefits
Employee Assistance Program
Employee Clinic & Wellness Center
GMEBS Retirement Plan (select positions)
Life Insurance (up to $75,000)
Paid Holidays (10)
Paid Jury Duty Leave
Paid Military Leave
Paid Time Off (PTO)
Protective Safety Equipment
Short-Term Disability Insurance (After 12 months of employment)
Tuition Reimbursement (After one year of employment)
Uniforms (select positions)
Workers' Compensation
Accident
Critical Illness
Death and Dismemberment
Deferred Compensation
Dental
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Long-Term Disability
Medical
Plan A Retirement (50% City paid - select positions)
Vision
Voluntary Life Insurance
Biweekly Paycheck
Credit Union
Direct Deposit
Discount PC Purchase Plan
Employee Recognition Events
Employee Wellness Opportunities
Free Flu Shot
Free Parking
Health and Benefits Fair
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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