Quanta Services, Inc. · 3 months ago
Engineering Proposal Coordinator
US-IL-Oak Brook
Full-time
Hybrid
Entry, Mid Level
2+ years expHBK Engineering, LLC, a professional engineering design firm, is seeking a Proposal Coordinator to manage proposal development activities and ensure compliance with internal processes. The role involves collaborating with various teams to gather necessary content, maintaining proposal documentation, and supporting the proposal submission process.
ConstructionCRMEnergyInformation TechnologyOil and Gas
Responsibilities
Coordinate and develop assigned proposals end-to-end, including scheduling kick-off meetings, developing proposal matrices, and coordinating deliverables
Coordinate activities performed by internal resources, such as legal review of terms and conditions, content generation by technical teams and ensures that proposal timelines are adhered to
Collaborate with internal subject matter experts and other departments to gather technical and commercial content for pre-qualification packages, requests for information, letters of intent and proposals
Ensure proposal submissions align with client requirements and the company's proposal standards
Collaborate with Commercial/Strategy team to monitor and report on engineering opportunities with key customers. Maintains and updates proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility
Support both leadership and contributor roles on proposals, depending on the opportunity and team structure
Occasionally support other team members on larger or cross-functional efforts
Develop and maintain a centralized library of proposal content, templates, and visuals for consistent and efficient reuse
Maintain and update supporting materials such as project profiles, resumes, and boilerplate sections to reflect the latest company experience and capabilities
Implement and manage file structures and documentation standards to ensure consistency and version control
Ensure adherence to the company's proposal development processes and documentation protocols
Ensure review by approved subject matter experts, such as Legal, for compliance with Company risk management guidelines
Coordinate review and approval processes to comply with internal Delegation of Authority requirements
Identify areas for process improvement and contributes to department-wide best practices and tools
Act as a point of contact with clients for assigned proposals, coordinating with sales and commercial teams as needed
Schedule and facilitate proposal development meetings, including kick-offs and review sessions
Perform special projects and completes other duties as assigned or requested
Qualification
Required
Associate's degree in Marketing/Communications, Journalism, English or equivalent and 2+ years of relevant experience
Software Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint and Visio) and Adobe Acrobat
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
Well-developed written and verbal communication, interpersonal, influencing, attention to detail, and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to coordinate and collaborate with technical teams
Ability to facilitate collaboration, encourage creative problem solving, and navigate conflict
Ability to coordinate various tasks, manage timelines, and ensure that proposals are completed within the deadline
Ability to analyze complex RFPs to maintain compliance
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Ability to work irregular schedule and long hours required to meet required deadlines
Preferred
Bachelor's degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to engineering projects in the electric power, telecommunications and natural gas)
Management skills in proposal preparation and management, specifically in the engineering market
Company
Quanta Services, Inc.
Quanta Services (NYSE: PWR) is the leading specialty contractor with the largest and highly trained skilled workforce in North America, providing fully integrated solutions for the electric power, pipeline, industrial, and communications industries.
10001+ employees
H1B Sponsorship
Quanta Services, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (33)
2024 (15)
2023 (16)
2022 (21)
2021 (15)
2020 (14)
Funding
Current Stage
Public CompanyTotal Funding
$2.96BKey Investors
First Reserve Corporation
2025-08-04Post Ipo Debt· $1.5B
2024-08-07Post Ipo Debt· $1.25B
2002-12-24Post Ipo Equity· $72.9M
Leadership Team
Kenneth M. Mercado
EVP, Electric Utilities
Recent News
2026-01-05
2025-12-05
2025-11-27
Company data provided by crunchbase