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State Bar of California · 3 months ago

Paralegal/Program Analyst

180 Howard Street, San Francisco, CA, 94105, US

Full-time

Onsite

Entry Level

$75K/yr - $100K/yr

2+ years exp

The State Bar of California is seeking a highly motivated professional to join their Office of General Counsel as a Paralegal/Program Analyst. This role involves coordinating public records requests, providing legal and administrative support, and assisting with various legal tasks under supervision, while ensuring compliance with applicable laws and regulations.

GovernmentLaw EnforcementLegal

Responsibilities

Drafting and sending responses to public records requests and ensuring compliance with the CPRA, including drafting initial responses that set out all applicable exemptions

Independently communicating with public records requestors to help them identify relevant documents and ensure effective interpretation of requests, as necessary

Working with offices within the State Bar to gather records and providing guidance and support to the offices to identify/locate responsive records

Independently reviewing documents and determining applicable exemptions and required redactions consistent with the CPRA and the State Bar Act

Researching eligible exemptions and stay abreast of changes to the CPRA and related legislation

Organizing records with particular attention to detail and maintaining excellent documentation of request status such that backup coverage can be provided during absences – both planned and unplanned; and

Educating and advising staff on CPRA obligations and procedures

Assisting with subpoena and discovery compliance, including reviewing requests, gathering responsive documents, coordinating with internal departments, drafting responses and tracking deadlines

Providing support for responding to government claims, including preparation of response letters and tracking deadlines

Conducting document review, analysis, and organization for litigation, audits, investigations, or other regulatory matters

Assisting with contract management, including drafting standard terms, tracking contract status, and maintaining files

Providing litigation support as needed including case management and litigation tracking

Providing general support on projects or other assignments as assigned or directed by OGC attorneys, including involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures

May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job

Draft legal documents, including formal discovery requests, notices, interrogatories, motions, summaries of depositions, memoranda, and correspondence

Assists with locating and contacting witnesses, prepares subpoenas, arranges for the interview and evaluation of witnesses, drafts witness declarations in proceedings and pretrial statements, and assists with the preparation of witness testimony

Compiles and organizes trial notebooks, exhibits, files, and other materials and documents

Coordinates the scheduling of witnesses, answers witness questions, communicates with witnesses regarding the status of their case/trial, coordinates witness travel and expenses, and assists with witness issues, exhibits, and note-taking

Draft formal discovery requests and responses, including special interrogatories, requests for admissions, production demands, deposition notices, and motions to compel the attorney

Analyzes records and disciplinary files and makes recommendations to the attorney regarding the disposition of files

Performs legal research, including statutory and case law, drafts forms, research memoranda, proposed rules, orders, and other documents

Prepares summaries of depositions and court transcripts, and witness testimony

Monitors and tracks criminal and civil cases in California and other jurisdiction; investigate, gather, and review documentation and information

Answers inquiries from the public by providing information and guidelines

Performs several other similar or related duties, which may not be specifically included within this job description but are consistent with the general level of the job and the responsibilities described

Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures

Research information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes

Reviews processes and maintains program transactions, records, and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research

Participates in a variety of complex and detailed programmatic responsibilities involving problem solving

Evaluates program effectiveness by comparing outcomes to goals to determine whether to take corrective actions or recommend modification to processes and procedures

Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies

Conducts audits to determine if there are program inconsistencies or non-compliance

Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation

Qualification

California Public Records ActLegal researchDocument management systemsMicrosoft Office SuiteData analysisCommunication skillsAttention to detailProblem-solvingInterpersonal skills

Required

Bachelor's degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position

Two (2) years experience as a paralegal

Certification of completion of an approved paralegal program

Mandatory continuing legal education: completing four hours of legal ethics classes every three years and four hours of general law classes every two years

Knowledge of basic principles, concepts, and methodology of legal proceedings and legal research

Knowledge of principles of legal writing and legal terminology

Knowledge of State Bar Law, Rules of Conduct, and procedures as they apply to the performance of major duties and responsibilities of the position (to be obtained during the introductory period)

Knowledge of problem identification, analysis, and evaluation

Knowledge of principles of effective writing and verbal presentation

Knowledge of business math for completing non-technical calculations such as addition, subtraction, multiplication, and division

Knowledge of modern office practices and procedures, including using standard computer software such as Microsoft Office and case management system applications

Knowledge of computerized legal research system(s)

Ability to prepare legal documents, including discovery requests, motions, and summary dispositions

Ability to extract and organize information from a variety of sources

Ability to organize work, set priorities, and meet deadlines

Ability to maintain confidentiality of State Bar documents and records

Ability to carry out duties in accordance with policies, procedures, and scope of responsibility

Ability to gather, analyze, and interpret data and information

Ability to review and analyze complex written documents and problems

Ability to establish and maintain effective and productive work relationships

Ability to communicate clearly and effectively in person, by telephone, and in writing

Ability to write effectively, clearly, concisely, and well-organized, using proper grammar, vocabulary, and punctuation

Ability to travel by air and automobile as required

Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position

Two (2) years of experience in data collection and evaluation, research or performance or financial analysis, grant compliance in a public sector, legal or nonprofit environment, or equivalent

Company

State Bar of California

The State Bar of California’s mission is to protect the public and includes the primary functions of licensing, regulation and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.

Founded in 1927

San Francisco, California, USA

501-1000 employees