Marshall, Gerstein & Borun LLP · 3 months ago
Legal Administrative Assistant - Trademark
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
$70K/yr - $81K/yr
5+ years expMarshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services. The Legal Administrative Assistant will provide essential administrative support to attorneys and paralegals in the Trademark practice area, focusing on organizing case materials and managing correspondence.
Consulting
Responsibilities
Perform a wide range of administrative tasks for attorneys and trademark paralegals with minimal supervision, applying knowledge of trademark procedures and best practices
Prepare correspondence and ensure proper maintenance of paper and electronic files in line with established protocols
Draft and file applications, responses, and other trademark documents with the United States Patent and Trademark Office (USPTO)
Edit and format complex legal documents accurately and efficiently using Microsoft Word, following both detailed and general instructions
Maintain attorney calendars, schedule meetings, and coordinate travel arrangements as directed
Monitor critical deadlines and ensure attorneys are informed and prepared for upcoming trademark-related actions
Review and process incoming invoices, proofread client bills, and make revisions as necessary
Communicate directly with clients and foreign agents, coordinating requests and ensuring timely responses
Provide general assistance to support the trademark team and contribute to special projects and ongoing administrative needs
Qualification
Required
Minimum of 5 years of experience supporting trademark matters, preferably in a legal or professional services environment
Exceptional accuracy and attention to detail with strong organizational and follow-through skills
Clear and professional written and verbal communication skills
Ability to collaborate effectively in a team environment that values diverse perspectives and innovative thinking
Professional demeanor with sound judgment, discretion, and commitment to confidentiality
Proactive problem-solving skills with demonstrated initiative and accountability
Ability to remain flexible and focused while managing multiple priorities and shifting deadlines in a dynamic, fast-paced setting
Adaptability to changing responsibilities in alignment with team and firm goals
Flexibility to adjust working hours when needed to meet essential team and client needs
Preferred
Prior experience in a law firm or professional services environment
Bachelor's degree or equivalent experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Familiarity with USPTO and WIPO procedures
Prior experience working with legal technology and third-party trademark docketing/reporting tools
Benefits
Competitive salary, overall compensation and 401(k)
Hybrid Remote Work Policy (2 Days In Office, 3 Days Remote)
In-house and external learning and development opportunities
Career Coaching Services
Generous health insurance, mental health and well-being benefits
Company
Marshall, Gerstein & Borun LLP
Marshall, Gerstein & Borun is a legal services company specializing in IP litigation and transaction services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Barbara Javorcic CPA-MBA-CLM
Chief Financial Officer
Michael Motyka
Chief Operating Officer
Recent News
2025-10-07
Company data provided by crunchbase