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A-MAX Insurance · 3 months ago

Commercial Real Estate Administrator (54979)

Dallas, TX, USA

Full-time

Hybrid

Mid Level

3+ years exp

A-MAX Insurance is an industry leader in providing low-cost insurance and is seeking a Commercial Real Estate Administrator to support their Real Estate Department. The role involves managing lease transactions, maintaining accurate records, and ensuring professional communication with landlords and internal stakeholders.

Financial ServicesInsurance

H1B Sponsor Likely

Responsibilities

Prepare, review, and process new lease agreements, amendments, and renewals

Maintain accurate lease records, including critical dates (rent commencement, renewals, expirations)

Draft, manage, and track correspondence with landlords, property managers, and brokers

Support the Vice President of Real Estate in negotiations and landlord issue resolution

Coordinate internal approvals, signatures, and distribution of lease-related documents

Monitor financial aspects of leases, including rent schedules, CAM charges, and reconciliations

Prepare reporting and executive summaries related to lease activity, landlord relationships, and portfolio performance

Structure and maintain electronic and physical lease files in accordance with company policy

Collaborate with Accounts Payable on processing rent, CAM, and other lease-related invoices

Ensure compliance with internal policies and applicable real estate regulations

Liaise with internal stakeholders, including Legal, Finance, and Operations, to ensure lease matters are effectively managed

Perform other duties and special projects as assigned by supervisor

Qualification

Commercial real estate experienceLease administration knowledgeMicrosoft Office proficiencyYardi experienceOrganizational skillsCommunication skillsCritical thinking skillsTeam-oriented

Required

Bachelor's Degree preferred

Minimum of 3 years' experience in commercial real estate, lease administration, or related field

Knowledge of commercial lease structures, terminology, and obligations

Proficiency in Microsoft Word, Excel, PowerPoint; experience with Yardi, Visual Lease, or equivalent preferred

Strong organizational skills with attention to detail and accuracy

Excellent written and verbal communication skills

Ability to manage multiple deadlines and shift priorities as needed

Strong critical thinking, problem solving, and decision-making skills

Confidentiality regarding all tenant, landlord, and company information

Comfortable working in a fast-paced, team-oriented environment

Preferred

Bachelor's Degree preferred

Proficiency in Microsoft Word, Excel, PowerPoint; experience with Yardi, Visual Lease, or equivalent preferred

Benefits

Competitive Salary

Annual Bonus

Weekly Payroll

Medical, Dental, and Vision Insurance

Voluntary Benefits

FREE Basic Life Insurance & Long-Term Disability Coverage

Paid time Off (PTO)

Paid holidays

401(k) with up to a 4% Company Match

Short Waiting Period for Retirement Benefits

Opportunities for Internal Advancement

Opportunity to be a part of enterprise-wide initiatives in a rapidly growing company.

Dynamic, innovative, and collaborative work environment.

Company

A-MAX Insurance

A-MAX Insurance is an industry leader that specializes in providing low-cost insurance to thousands of Texas and California residents and businesses.

Founded in 2002

Abilene, Texas, USA

501-1000 employees

http://amaxinsurance.com

H1B Sponsorship

A-MAX Insurance has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (5)

2023 (4)

2022 (2)

2021 (5)

2020 (2)