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ACCO Engineered Systems · 1 day ago

Administrative Coordinator

Commerce, CA

Full-time

Onsite

Entry Level

$22/hr - $29/hr

2+ years exp

ACCO Engineered Systems is one of the largest mechanical contractors in the country, specializing in HVAC, refrigeration, plumbing, and building automation systems. The Administrative Coordinator will provide administrative and secretarial support for project management and field staff, ensuring efficient jobsite operations and documentation management.

CommercialCommercial Real EstateConstructionReal EstateReal Estate InvestmentResidential

Growth Opportunities

Responsibilities

General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation

Sending various correspondence via U.S. mail, fax, messenger, U.P.S., Federal Express, etc

Develop/edit, copy, assemble proposals, submittals, plans and presentation packages

Maintain accurate filing system and project document control

Update and maintain daily report logs

Update and maintain field time sheets and support certified payroll reporting

Manage/coordinate field deliveries & associated paperwork

Manage/coordinate site security access documentation for the ACCO field staff

Facilitate & maintain safety documentation & supplies for the field staff

Cross-training on the Glendale office switchboard for backup purposes

Schedule meetings, including rooms and caterers (where applicable)

Take and transcribe meeting notes

Make travel and/or training/conference arrangements

Maintain jobsite supplies

Other duties or responsibilities as assigned by supervisor

Qualification

MS WordMS PowerPointMS ExcelAdobe PhotoshopAdobe InDesignMultitaskingTeam playerCommunication skillsProblem-solving

Required

High School Diploma or equivalent

Intermediate-plus proficiency in MS Word and MS PowerPoint. Basic proficiency in MS Excel

Two-plus years' experience in the construction and/or contracting industry in an administrative support position

Well organized with ability to multitask between several projects delegated by multiple parties

Demonstrated experience as a team player and able to achieve assigned performance goals

Ability to handle pressure and hectic pace

Good written and oral communication skills and strong telephone background

Ability to work overtime when required

Knowledge Adobe PhotoShop and Adobe InDesign or PageMaker software

Must regularly lift and/or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms

Specific vision abilities required by this job include Close vision and Ability to adjust focus

The employee is frequently required to sit and talk or hear

The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl

The noise level in the work environment is usually moderate

You are a responsible person with the ability to multi-task. You understand that regular & routine attendance is required