Ursinus College · 4 months ago
Operations Coordinator Residence Life
601 EAST MAIN STREET, Collegeville, PA, 19426, US
Full-time
Onsite
Entry, Mid Level
2+ years expUrsinus College is seeking an Operations Coordinator for Residence Life, a full-time administrative role dedicated to supporting the operational functions of the department. The Coordinator will manage housing selection, room change processes, departmental communications, and marketing initiatives, ensuring efficient housing operations and a high standard of service for residential students.
Higher Education
Responsibilities
Develops and implements policies and procedures for housing selection, occupancy, and move-in/move-out processes
Coordinates administrative functions of the room change process, student status updates, room inventory updates
Coordinates the upper-class housing selection process and collaborates with the Assistant Director of First-Year Communities on application review and placement of first-year and transfer students
Coordinates all aspects of Summer Housing, including applications, move-in/move-out processes, and housing status updates
Coordinate Fall and Spring move-in/move-out procedures
Co-facilitate Resident Advisor move in/move out training with Assistant Directors
Serves as co-liaison to the Facilities team and meets weekly with the Director of Facilities alongside Director of Residence Life
Serves as co-primary administrator for housing software systems (e.g., StarRez)
Maintains accurate housing data across five traditional residence halls and residential villages
Meet biweekly with the Student Experience Systems Administrator
Manages the department's general email inbox through Team Dynamix
Works in partnership with Assistant Directors to support administrative functions of the Resident Advisor selection process
Collaborates with Key Room staff in the administration and oversight of the key management system
Contributes to the development and implementation of departmental operational policies
Assists with marketing and communication efforts related to RA recruitment, housing selection and programming
Performs other duties as assigned
Qualification
Required
Bachelor's degree required; minimum of 2 years of professional experience in higher education or related field with a focus on operational leadership
Demonstrated commitment to operational excellence and continuous improvement in a student-centered environment
Strong interpersonal and organizational skills with the ability to manage multiple priorities
Experience utilizing software systems to support services; housing management systems experience preferred
Experience in departmental marketing, including electronic communications, social media, and print materials
Excellent written and verbal communication skills
Proven ability to design, implement, and manage large-scale operational processes
Preferred
Experience utilizing software systems to support services; housing management systems experience preferred
Company
Ursinus College
Ursinus College is a school in Collegeville.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gundolf Graml
Interim President
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