Columbia University · 3 months ago
Manager, Research Administration - Core Admin
New York, NY
Full-time
Onsite
Mid Level
$90K/yr - $110K/yr
4+ years expColumbia University is a leading institution recognized for its top-ranked Department of Medicine, which excels in diverse research areas. The Manager of Research Administration will support grant-related pre-award administrative activities, manage proposal timelines, mentor staff, and enhance grant administration processes to contribute to the department's research mission.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Lead the development and submission of federal, state, and foundation grants, including complex mechanisms (e.g., training, career development, center grants)
Manage proposal timelines, team communications, and submission workflows to ensure timely, high-quality, and compliant applications
Identify funding opportunities and provide strategic support to investigators throughout the application process
Prepare detailed budgets, budget justifications, and supporting documents (e.g., letters of intent, facilities/resources, letters of support)
Maintain and update PI documentation (e.g., Other Support, Biosketches), track submissions, and assist with Just-in-Time (JIT) requests and progress reports
Ensure complete and organized award files; manage subcontracts and collaborative components
Develop and maintain standardized tools and resources (e.g., budget templates, checklists, shared filing systems)
Mentor researchers and junior staff on grant policies, procedures, and best practices
Partner with departmental leadership to enhance grant administration processes, policies, and service delivery
Stay informed on sponsor guidelines and federal regulations; disseminate updates and guidance to the team
Complete all required institutional and departmental trainings
Provide coaching and feedback to junior staff; foster team alignment, communication, and professional development
Build strong working relationships with faculty and internal stakeholders, including Sponsored Projects Administration and Finance
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Minimum of 4 years of experience in pre-award grant administration
Demonstrated expertise in all aspects of pre-award grant management, including familiarity with NIH systems (eRA Commons, ASSIST, RePORTER), complex budgeting, subawards, and deadline-driven submissions
Proven ability to coach and guide others in grant administration
Strong independent work ethic and ability to manage multiple high-complexity projects in a fast-paced environment
Proficiency in Microsoft Office (especially Excel) or similar software, with a willingness to learn new systems
Excellent oral and written communication skills, with the ability to interact effectively with senior faculty and leadership
High emotional intelligence and interpersonal skills, with a focus on building collaborative relationships
Commitment to customer service and inclusive workplace practices
Dedication to fostering diversity, equity, and inclusion
Preferred
Bachelor's degree in biological sciences or a business-related field such as finance, accounting, business administration, public health, or public administration
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
H1B Sponsorship
Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
Recent News
Crain's New York Business
2025-12-11
Medical Xpress - latest medical and health news stories
2025-11-19
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