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Indiana University · 4 days ago

Director of Administration and Finance (Financial Administration Leader)

Richmond, IN

Full-time

Onsite

Lead/Staff, Director/Executive

$79K/yr - $79K/yr

4+ years exp

Indiana University East is a regional campus of Indiana University that offers a variety of academic programs. The Financial Administration Leader will oversee daily operations in finance and administration, ensuring compliance with regulations and improving business practices while collaborating with senior leadership.

Higher Education

H1B Sponsor Likely

Responsibilities

Perform administrative responsibilities

Collaborate with the Vice Chancellor for Administration and Finance and other senior administrators on developing and implementing strategies that reflect the mission, vision, and values of IU East. Serve as an integral part of the campus Senior Leadership Team, responsible for developing and initiating appropriate business and support sections of the campus strategic plan and processes

Serve as fiscal approver for staff and academic electronic documents; serve as resource and decision maker in all issues involving payroll compliance and adherence to university Financial Management System (FMS)-Payroll policies; provide guidance to staff in the areas of data security and record maintenance

Lead all departments located in the campus Athletics, General Administration, Finance, Food Service and Physical Plant responsibility centers in the absence of the Vice Chancellor for Administration and Finance

Lead or coordinate special projects as assigned and perform other duties and responsibilities related to those enumerated above

Assist the Vice Chancellor for Administration and Finance in preparing materials for budget hearings or other presentation in the business cycle of the campus and coordinating year-end closing activities for the campus in sync with the University Budget Office calendar to ensure that financial transactions of the campus provide an accurate depiction of the year's activity and year-end balances

Assist in the overall operating and capital budget development process for the campus; coordinate the budget policy; review and analyze budget requests; collaborate with deans and department leaders on requests; and participate in financial/budget committees

Develop and maintain a detailed understanding of the financial activities in all IU East responsibility centers across all the fund groups, general, designated, and auxiliary, etc. to provide the Vice Chancellor for Administration and Finance with a comprehensive understanding of the financial position, performance, and resource needs of the campus

Serve as fiscal officer on select accounts, including all contract and grant accounts, to provide daily oversight on how funds are spent and managed which includes ensuring funds are budgeted, where appropriate, that they are spent according to fiscal policy, that funds are spent in alignment with the account purpose, that processes and controls are in place, that assets are safeguarded, that transactions are recorded and reported properly, and that the account is reconciled on a monthly basis

Conduct analysis and research studies on various financial activities and operations within the University; perform a wide variety of professional level financial and budgetary analysis in the preparation of budget performance, budget projection and salary tracking reports; develop statistical models to forecast expenditures

Provide financial and budgetary information to senior administrators, deans, department heads, auditors and external organizations; confer with university administrators regarding assigned projects on budget and financial planning and make recommendations based on findings; with other staff, develop "what if" scenarios and analyses of projected salary and benefit costs to support labor negotiations and confidential management deliberations

Serve as the campus liaison to the Office of Research Administration. Manage and approve financial transactions on IU Foundation accounts and ensure adherence to foundation policies and donor intent

Direct the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college

Responsible for accuracy, timelines, and the general integrity of the Financial Administration family

Control all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity

Manage complex revenues including internal and external sources

Direct the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds

Prepare operating and project budget drafts. Create annual revenue and expenditure budget for school or support unit

Monitor functional area budgets and report any significant deviations from approved budgets. Develop budgetary policies and procedures

Responsible for supervising business support personnel

Develop, plan, and direct special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services

Qualification

Financial managementBudget developmentAccounting principles (GAAP)Project managementLarge scale financial platformsData analysisTeam buildingCommunication skillsOrganizational skillsConflict managementDecision-making skills

Required

Bachelor's degree in finance, business, or related field

4 years related functional experience

1 year of management experience

Proficient in written and verbal communication skills

Maintains a high degree of professionalism

Demonstrated time management and priority setting skills

Demonstrates a high commitment to quality

Excellent organizational skills

Excellent collaboration and team building skills

Effectively coaches and delivers constructive feedback

Instills commitment to organizational goals

Demonstrates excellent judgment and decision-making skills

Effective conflict management skills

Builds and manages effective teams

Experience using large scale financial platforms in and/or for a variety of financial operations

Advanced ability to interpret financial documents from an accounting, policy, and practice perspective

Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures

Demonstrates intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)

Ability to mine data from multiple sources and integrate into usable formats

Ability to clearly present material and make it accessible to a variety of audiences

Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws

Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations

Demonstrated ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning

Preferred

Master's degree

Benefits

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Company

Indiana University

Glassdoor4.1

Indiana University looked for ways to promote innovation while assisting students in building better futures.

Founded in 1820

Bloomington, Indiana, USA

10001+ employees

https://www.iu.edu

H1B Sponsorship

Indiana University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (187)

2024 (146)

2023 (127)

2022 (119)

2021 (81)

2020 (79)