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The City University of New York · 3 months ago

Administrative Specialist- Curriculum and Teaching

New York, NY

Full-time

Onsite

Mid Level

$57K/yr - $91K/yr

4+ years exp

The City University of New York is seeking an Administrative Specialist for the Curriculum and Teaching department within the Hunter College School of Education. The role involves managing HR processes, supporting faculty and staff, overseeing administrative tasks, and maintaining departmental budgets.

Higher Education

H1B Sponsor Likely

Responsibilities

Manage and coordinate the processing of HR related paperwork for new hires, appointment/personnel action forms and other HR related processes

Serve as a resource and support to departmental faculty and staff to ensure timely completion of appointments based on timelines provided by HR and the School of Education Dean’s Office

Ensure that registration/permissions data are coordinated and accurately entered into CUNYFirst and respond to a variety of student questions regarding departmental offerings and procedures

Oversee a variety of administrative tasks within the department, providing support to the chair, staff and faculty as needed

Manage and monitor the department’s non-personnel budget, including but not limited to getting price estimates, processing purchase requisitions, reimbursement requisitions, and yearly budget projections

Assist the Department scheduler to accurately record faculty workloads in various systems

Develop and document departmental processes and procedures, providing guidance and clear transparent information on matters related to appointments, reappointments, budgets, and financial processes

Maintain and update department information on webpages, and spreadsheets on a daily basis to keep records up to date

Qualification

PeopleSoft SystemsMS Office SuiteHuman Resources experienceAccounting experienceProject management

Required

Bachelor's Degree and four years' relevant experience required

Preferred

Familiarity with PeopleSoft Systems (e.g.: CUNYFirst)

Familiarity with office productivity software including MS Office Suite

Experience working with Human Resources and Accounting units

Experience managing large / long term projects such as department scheduling

Benefits

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.

A range of health plans

Competitive retirement/pension benefits and savings plans

Tuition waivers for CUNY graduate study

Generous paid time off

Extensive academic, arts, and athletic programs on our campuses

Opportunity to participate in a lively, diverse academic community

Company

The City University of New York

The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.

Founded in 1847

New York, NY, US

10001+ employees

http://cuny.edu

H1B Sponsorship

The City University of New York has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (6)

2023 (5)

2022 (5)

2021 (2)

2020 (11)