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Boys & Girls Clubs of Fresno County · 3 months ago

Administrative Services Coordinator- Lead

Oshkosh, WI 54902

Full-time

Onsite

Senior Level

5+ years exp

Boys & Girls Clubs of Fresno County is a nonprofit organization dedicated to supporting youth development. They are seeking an Administrative Services Coordinator- Lead to manage office tasks, support the CEO, maintain donor relationships, and assist with community events.

Non Profit

Responsibilities

Responsible for maintaining Club files including donor files, history files, scrapbooks, and general office records and correspondence

Fosters a positive work culture. Promote the area of health, wellness and fitness to our membership

Take dictation and type letters and correspondence for and from the CEO

Code purchase orders as directed by the CEO

Answer and direct calls to staff and or voicemail system

Greet guests and notify appropriate staff of appointments

Assist other office staff as necessary including mailings, copying, faxing, and other office duties as needed

Serve as note-taking secretary for Board meetings and certain committee meetings, and provide Board support communications including preparing and distribution of minutes

Set up appointments and meetings, reserving and preparing appropriate meeting space

Maintain organization of office supplies

Pick up mail at the post office and mail daily correspondence from office

Interact with Board of Directors and assist with the Wisconsin Area Council functions, as required

Maintain Club staff phone contact listing

Maintains confidentiality in an appropriate manner

Mandated child abuse reporter

Ensures compliance with legal federal and state regulations

Sorts and distributes incoming mail and control postage

Back up business manager in routine deposits

Run background checks and update and maintain background information

Back up Grants & Outcomes Measurements Coordinator in entering and maintaining all donor records and reconciliation according to organization standards

Prepare all correspondence and receipts for donor acknowledgement

Assist with mailings for seasonal and fundraising events

Run reports and queries in donor database, to include but not limited to appropriate thank you letters, and information needed by donors for tax purposes

Qualification

Raiser’s EdgeDonor database managementOffice experienceCommunication skillsOrganizational skillsNonprofit experienceConfidential record handlingComputer skillsHealthWellness promotion

Required

A minimum of five years previous office experience

Experience in carrying out the mission of a nonprofit organization

Strong, verbal and written communication skills (grammar, spelling, punctuation, syntax)

Strong organizational skills

Proven ability to develop and maintain effective working relationships and partnerships with Board, staff, volunteers, donors, and community groups

Commitment to role model and promote a life style of health, wellness and fitness

Competency in computer skills including, but not limited to, Word, Excel, Power Point, donor/data management (Raiser's Edge)

Must possess a valid driver's license and good driving history (no history of operating a vehicle during a time of suspension, operating a motor vehicle without a license, careless or reckless driving, driving under the influence of alcohol or drugs, negligent homicide arising out of the use of a motor vehicle, or aggravated assault with a motor vehicle, two moving violations in last three years, more than two at fault accidents, or a speeding in excess)

Previous experience working with donor/data base stratification of donors

Experience in handling confidential records

Clean Drug Test before hire

Clean Background check before hire