Christ the King Jesuit College Prep · 3 months ago
Assistant Director, Operations - Corporate Work Study
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
5+ years expChrist the King Jesuit College Prep is dedicated to providing a college preparatory education to high school students from under-resourced communities. They are seeking an Assistant Director of Operations for their Corporate Work Study Program to manage transportation operations, oversee driver supervision, and ensure compliance with labor requirements, among other responsibilities.
Primary/Secondary Education
Responsibilities
Manage all aspects of CWSP’s transportation operation which safely transports approximately 125 students from school to work each morning and from work to school each evening
Develop and manage transportation routes that minimize student time on transportation and maximize student time at work. Create and maintain route sheets for drivers that provide accurate routes and stop times each day
Manage CWSP’s Pace Not-for-Profit Shuttle Program and all aspects of the Pace van fleet
Manage CWSP’s partnership with a third-party bus transportation company
Ensure operational protocol and procedures are in place and are followed to ensure every student arrives at work safely and on-time each morning and every student is picked up and returned to school safely and on-time each evening
Coordinate CWSP mid-day student pick-ups as needed
Serve as the direct supervisor CWSP’s van drivers and bus chaperones
Recruit, select, orient, train, and develop staff
Monitor performance, coach, hold accountable, and appraise staff performance
Schedule drivers for all CWSP routes, schedule substitute drivers as needed, and serve as the primary back-up driver/chaperone when driver/chaperone is not available
Manage driver time to most effectively utilize CWSP budget resources
Monitor staff hours, collect timecards, and submit payroll on time each pay period
Maintain accurate records of all corporate partner contracts, contact information, billing amounts, and billing schedules
Send bills to corporate partners on schedule each month
Coordinate with the business office to track payments received
Follow up on all late or missing payments
Prepare monthly financial reports
Lead the student break work for students who work for their CWSP employers during winter, spring, and summer breaks
Work with students, success coordinators, partners, parents, and CTK’s business office to ensure agreements are in place, employment paperwork is complete, direct deposit accounts are set up, supervisors submit timecards, and payroll is complete each period
Coordinate the process of collecting student’s employment documents (e.g., I9, W4)
Conduct intake meetings with students and parents/guardians to collect all required document and coordinate success coordinators in doing the same
Ensure every student is in compliance before they begin work each year
Collaborate with the VP for Corporate Work Study, Director of Corporate Partner Development, and Director of Student and Partner Success to plan and execute CWSP events for students, parents, partners, and the school community
Manage details of the events, including but not limited to space booking and setup, menu planning and food ordering, communication, RSVP tracking, day of logistics coordination, and assessment
Coordinate additional CWSP operations processes and tasks as assigned, including, but not limited to: Partner onboarding requirements, Daily student attendance, Data analysis and tracking
Qualification
Required
A bachelor's degree or higher
At least 5 years of professional experience with substantial experience managing and coordinating operations and supervising or leading staff
Exceptional analytical and problem-solving skills with a strong ability to think logically and strategically
Meticulous attention to detail, with demonstrated ability to manage complex data sets, financials, and route configurations
A valid driver's license with no serious moving violations and proof of insurance
A minimum of 3 years of safe driving experience and ability to be insured
Proficiency in Microsoft Excel, Work, and PowerPoint
Respect for the mission of Christ the King Jesuit College Prep
Sensitivity to the ethnic, racial, and religious identities of the student body
Ability to lift 25lbs
Flexibility to adjust hours to drive routes as needed and to meet deadlines and school needs
Flexibility to work occasional evenings and weekends as needed
The successful candidate is required to pass a background check prior to hire and annually while employed
Obtain and maintain Pace driver certification
Maintain a drivers record clear of major incidents
Pass annual and random drug (including marijuana) and alcohol screenings
Preferred
Professional experience in education or similar nonprofit programs
Company
Christ the King Jesuit College Prep
Christ the King Jesuit College Prep is a Catholic Jesuit secondary school (grades 9-12) using the Cristo Rey model to serve young men and women from the Austin neighborhood and surrounding communities of Chicago’s west side.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Daniel Zundel
Director of Student & Partner Success - Corporate Work Study Program
Daryah M Ireland
Student and Partner Success Coordinator
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