Qualtrics · 5 days ago
Executive Assistant
Provo, UT
Full-time
Hybrid
Senior Level
5+ years expQualtrics is a leading company in Experience Management, serving over 20K clients globally. They are seeking an energetic Executive Assistant to support their Chief People Officer by anticipating needs, maintaining communication, and managing various administrative tasks to enhance productivity.
ConsumerData IntegrationMarket ResearchSaaS
Responsibilities
Proactive Anticipation: Anticipate the needs and priorities of the executives, proactively addressing them to streamline workflow and maximize productivity
Effective Communication: Establish and maintain clear, open lines of communication with the executives and various stakeholders, ensuring all parties are well-informed and aligned
Precision and Attention to Detail: Execute tasks with meticulous attention to detail and accuracy, ensuring all deliverables meet high standards and deadlines are consistently met
Adaptability and Flexibility: Demonstrate flexibility in responding to evolving priorities and dynamic situations, adeptly adjusting plans and strategies as needed to support the executives effectively
Confidentiality and Trustworthiness: Maintain strict confidentiality and handle sensitive information with discretion and professionalism, fostering trust and reliability in all interactions
Relationship Building: Cultivate strong relationships with internal and external stakeholders, leveraging these connections to facilitate collaboration and achieve strategic objectives
Project Manager - Plan events like our global TACOS recognition celebration event, swag for employees and also events tied to our global workplaces. Help plan and manage team off sites, fiscal year budgeting exercises, space planning, and more
Handle Sensitive Material & Maintain Confidentiality - you will be exposed to confidential and sensitive topics & materials in this role, so the highest level of integrity is a must. Must be able to keep things confidential to protect company information
Travel and Logistics Expert - You will manage all travel and logistics associated with travel for your executive(s)
Calendar Management - You will own the schedule for your leaders by arranging meetings and ensuring that they are spending their time effectively on the priorities that matter. Help establish working rhythms that allow your departments & the company to function efficiently
Administrative Assistant - The EA will help set and track agendas for given meetings, take notes and/or action items to document the decisions made in meetings, submit expenses monthly, and provide other administrative support as needed
Internal Comms - Write and proof departmental communications. Help edit customer outreach emails, may be asked to manage your leaders’ inbox
Qualification
Required
Bachelor's degree required
Past Executive Assistant experience is required (5+ years is ideal)
Preference for experience in a fast-paced, tech startup environment
Expert-level written and verbal communication skills
Strong problem-solving skills
Strong organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner
Consistently produce work with the highest level of attention to detail
Consistently deliver high-quality professional customer service to internal and external customers with the ability to be personable and happy to help in a variety of situations
Visionary spirit: ability to think ahead and anticipate needs, work independently and accomplish tasks
Adaptive: tackle new tasks with little notice or instruction
Self-starter, taking initiative on new tasks with little guidance or oversight
Work collaboratively with all other executive assistants at headquarters and remote locations to maintain a smoothly working corporate environment
The utmost level of integrity and discretion in handling confidential information
Benefits
Wellness Reimbursement each quarter to reimburse wellness activities including gym memberships, massages, workout equipment, meditation apps, and more
Experience Bonus ($1,500/year) to use on an experience of your choice
Lunches provided in the office
Competitive benefits packages
Company
Qualtrics
Qualtrics is a single system of record for all experience data, managing customer, product, employee, and brand experiences on one platform.
5001-10000 employees
H1B Sponsorship
Qualtrics has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (99)
2024 (61)
2023 (53)
2022 (111)
2021 (86)
2020 (52)
Funding
Current Stage
Public CompanyTotal Funding
$1.4B2023-06-28Private Equity
2023-06-28Debt Financing· $1B
2023-03-12Acquired
Leadership Team
Brian Stucki
President & COO
JoCee Porter
Software Engineer
Recent News
Fierce Healthcare
2025-12-22
Company data provided by crunchbase