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County of Los Angeles · 3 months ago

ECC MANAGER (ADMINISTRATIVE MANAGER 12, ISD)

Los Angeles County, CA

Full-time

Onsite

Mid, Senior Level

3+ years exp

County of Los Angeles is seeking an ECC Manager to oversee contract management and e-Procurement transformation in response to the homelessness crisis. The role includes leading staff, providing expert consultative services, and collaborating with various stakeholders to enhance the County's contracting processes.

CommunitiesGovernmentNon Profit

Comp. & Benefits

Responsibilities

Leads, plans, organizes, directs, and evaluates the work of professional staff (ECC Administrative Managers and staff) assigned to ECC operations, including rating performance, establishing goals and objectives, providing training and mentoring for performance improvement, as necessary

Provides expertise and consultative services to internal and external stakeholders on strategic and systematic approaches in the development of service solicitations and contracts; provides recommendations on standardizing the County’s contracting processes to ensure that solicitations and contracts are developed pursuant to best practices

Directs the preparation of special projects and reports; institutionalizes the work of the ECC Motion and additional recommendations from the ECC Action Teams and Workgroups, specifically addressing technical assistance and capacity building programs, targeting Community Based Organizations (CBOs), non-profit entities, Preference Program Entities (PPEs), and Community Based Enterprises (CBEs) to broaden opportunities and accessibility to County contracting opportunities; leads the work of continuous, equitable and efficient improvements to the County’s contracting and procurement processes

Reviews all contract opportunities with applicability to Community Based Organizations (CBOs), non-profits, small, local, diverse businesses, and Community Based Enterprises (CBEs) to broaden the diversity of entities that can participate in such solicitations and ensures that proper technical assistance and advertisements are provided and facilitates opportunities for competition

Consults and coordinates contracting efforts with technical or professional specialists in program areas and appropriate department managers to define and establish contract specifications, scope of work to ensure completeness and accuracy of findings to draft contract specification for services

Develops technical assistance/training curriculum to meet goals and objectives of ECC initiatives and stakeholder recommendations for both internal and external participants

Directs and participates in analyzing and conducting research on equity-based Board Motions and drafting Motion Reports and establishes guidelines and processes to report Countywide contract progress/data effectively and accurately to the Board

Participates in multiple work streams of eProcurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization

Participates in planning sessions and assists in the development and implementation of Countywide strategic objectives, policies and programs, including Countywide eProcurement/Source-to-Pay Transformation

Serves as a resource to identify business requirements, assess functional design processes, workflow mapping, testing, and training on the Department’s eProcurement/Source-to-Pay Transformation initiative

Assists with the design, service delivery models, and performance frameworks of e-Procurement, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service

Assists with developing and implementing operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness of the e-Procurement/Source-to-Pay System

Qualification

Contract managementE-Procurement transformationStrategic planningTechnical assistanceTraining developmentBudget managementResearch analysisLeadershipCollaborationCommunication

Required

Three years' experience in managing or assisting in the management of an organization, including directing a budget, personnel, fiscal, and other administrative functions -OR- Two years' experience at the level of Administrative Manager 10, ISD or higher

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Experience at the level of Los Angeles County's class of Administrative Manager 10, ISD is defined as assists in the administration of a division by developing, implementing, and supervising various programs and activities

Preferred

Experience developing contracting strategies with or for public sector organizations, non-profits, local small businesses, community-based organizations, disabled veteran businesses, social enterprises, or similar type organizations with responsibility for managing and/or developing contracts from inception to completion which includes: developing contract specifications, statements of work, solicitation vehicles and contracting strategies, conducting proposer's conferences, evaluating proposals and bids, leading and negotiating contracts, making recommendations for contract awards, consulting with Counsel on contractual issues, and responding to protests from bidders after awards are made

Experience providing technical assistance, training, and contract consulting services to internal or external customers and stakeholders on complex contracting processes, including how to develop contracts specifications, statements of work, evaluate documents, award contracts, and negotiate with vendors and Counsel to arrive at a mutually agreeable award

Experience developing or building organization-wide strategic objectives designed to enhance or streamline business operations

Experience participating in the strategy and implementation of a Source-To-Pay Enterprise Resource Planning (ERP) system across a high matrix organization

Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Contract Law, Negotiation, Finance, Economics, Procurement, Purchasing, or a closely related field