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Odyssey Systems · 22 hours ago

Executive Administrative Assistant

El Segundo, CA

Full-time

Hybrid

Senior Level, Lead/Staff

9+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. They are seeking an Executive Administrative Assistant to support the Space Systems Command, where the individual will manage various administrative tasks and coordinate communications within the Directorate.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Effectively receive, document, generate, distribute, track and close tasks at the Directorate level to the maximum extent possible

Open, read, understand, and properly distribute tasks to the responsible 3-letters, accordingly, supplying supporting references as available or closing tasks when possible prior to distribution

Coordinate with 3-letter and Front Office personnel and track the status of all tasks, action items, suspense, and responses at a minimum from receipt through closure with the originator

Schedule and distribute recurring tasks and program-related materials, review and evaluate tracking and tasking processes of both the Directorate and 3-letters, track suspense, monitor status, provide action item coordination and accurate reviews

Ensure timeliness, recommend changes, and provide quality control of presentations, briefings, and media relations for the PEO

Consolidate or prepare Space Force memorandums, staff summary sheets, program office briefings, and other similar action officer duties