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Odyssey Systems · 2 weeks ago

Executive Administrative Assistant

El Segundo, CA

Full-time

Hybrid

Senior Level

6+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. The Executive Administrative Assistant will support the Space Systems Command program office by providing guidance on personnel management, ensuring compliance with military instructions, and coordinating manpower requests.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide guidance and recommendations on completing manpower and personnel documentation; and maintain the unit personnel management roster, organizational charts, unit manning document, and related organizational rosters related to personnel management activities

Ensure Individual Mobilization Augmentees (IMA) are in compliance with Air Force and Space Force Instructions; track all IMA assigned to MilComm & PNT Directorate and work with the Base IMA Administrator to ensure IMA are assigned correct position numbers and correct duty titles

Monitor the SSC’s military assignment cycle boards to include, but not limited to, Permanent Change of Assignment, Permanent Change of Station, Entitlements Integrated Process Team, and Vulnerable to Move Lists and notify leadership of timelines to submit requisitions, reclamas, and byname-requests; provide recommendations on prioritization of positions, compiling requisition forms for job vacancies and submitting requisitions to base

Provide expertise and guidance on civilian matters related to procedures, rules, and regulations

Document, prepare, and coordinate special civilian manpower requests to include, but not limited to, Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations

Write and maintain office plans and procedures such as organizational charts, mission descriptions, recall rosters, and telephone directories

Perform the duties of Functional Area Records Manager and Records Custodian

Ensure the organization remains in compliance with Air Force and Space Force Instructions and working with the base Publications and Forms Manager to track, delete, modify, and create new SSC Instructions and Operating Instructions for the Publications and Forms program

Daily distribution/Mail Run to drop off, sign for, and pick up accountable mail, parcels and distribution from the base commander’s staff, force support squadron, 61 CELS and other locations on Los Angeles Air Force Base, CA