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DeAngelis Diamond · 11 hours ago

Executive Assistant to VP & Division Manager - Orlando

Orlando, FL

Full-time

Onsite

Mid Level

DeAngelis Diamond is an innovative, award-winning construction management firm specializing in healthcare, commercial, and multi-family construction. They are seeking an outstanding Executive Assistant to provide administrative support to the Division Manager and the Orlando Leadership team, managing schedules, coordinating meetings, and assisting with strategic planning and office management responsibilities.

ConsultingLegalReal Estate

Comp. & Benefits

Responsibilities

Manage the Division Manager's schedule and appointments

Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items

Act as primary point of contact for the Division Manager

Provide administrative support for other members of Orlando Leadership team that report to Division Manager

Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction

Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year

Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents

Handle phone calls, emails, and correspondence

Prepare presentations and providing administrative support for meetings as needed

Coordinate logistics for conferences and special events on behalf of Division Manager

Coordinate travel arrangements and compile expense reports

Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management

Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc

Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager

Qualification

Microsoft Office SuiteEmotional IntelligenceOrganizational SkillsProcoreNotary PublicConstruction ManagementBusiness AdministrationCommunication SkillsTeam Player

Required

Ability to proactively initiate and self-direct with a high degree of emotional intelligence

Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a 'can-do' attitude

Excellent organizational and time management skills

Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally

Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members

Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses

Entrepreneurial team player

Proficient computer skills in Microsoft Office Suite including Powerpoint

Notary Public (within 30 days)

Strong personal integrity and has the highest ethical standards

Able to function in a positive, friendly, high-energy, and collaborative environment

Drug test, background check, and eligibility to work in the U.S. required